Dear Candidates,

We have opening for Sr. Executive - Admin at Thane location.

Manage day-to-day administration across offices, workshops and project sites, including facilities, travel, transport, vendors, procurement, documentation and assets, ensuring timely service, compliance and cost control

Key Responsibilities:

A. Travel & Facility Management Arrange employee and management travel; manage office maintenance, housekeeping, pantry, utilities and timely bill payments. Coordinate seating, meeting rooms, office-boy activities and a safe, clean, functional workplace.

B. Vendor Management & Procurement Coordinate vendor registration, records, quotations, cost comparisons, service quality and pending deliverables. Procure stationery, printing and pantry supplies; coordinate corporate gifts, branding, uniforms and merchandise.

C. Site, Infrastructure & Premises Management Arrange accommodation for Service/Project teams and manage offices, workshops, warehouses and other premises. Coordinate rented/leased premises, agreements and renewals, electricity documents, repairs and improvements. Coordinate Mathadi labour for Head Office and Bhiwandi Workshop, where applicable, and resolve facility issues.

D. Transport, Courier & Vehicle Management Manage courier dispatch, tracking, employee transport and logistics. Coordinate company vehicle procurement, servicing, repairs, preventive maintenance, insurance renewals and records.

E. Documentation & Statutory Coordination Maintain agreements, licences, registrations, renewals, approvals and administrative records. Coordinate Shop & Establishment renewals,



electricity connections and tax-related documents with Accounts/consultants; track expiry dates and maintain organised files.

F. Financial Coordination & MIS Prepare administrative MIS, expense statements and records; monitor recurring costs, contracts, service charges and budget utilisation. Verify invoices, approvals, vendor payments and reconciliation with Accounts; check attendance and manpower bills for security, housekeeping, drivers and other outsourced staff. Track administrative expenses and identify cost-saving opportunities.

G. Events & Employee Support Coordinate corporate events, celebrations, engagement activities, venues, catering, logistics and vendors within approved budgets and timelines. Provide administrative support for meetings, management visits and official activities.

H. Administrative Asset Management Maintain inventory of furniture, workstations, meeting-room assets, electrical equipment, printers, copiers, vehicles, access systems, housekeeping/pantry equipment and stationery. Coordinate asset allocation, repair, maintenance and replacement; conduct physical verification, reconcile records and safeguard company assets

We request you to go through the JD and if the job description suits your profile & you are looking for a change then revert with the following details.

1. Current CTC -

2. Expected CTC -

3. Current In Hand Salary -

4 . Notice period -

5 . Total Experience -

6. CurrentJobLocation -

7. Residential Location -

8. Reason for Change-

9. Updated CV along with Photograph-

10. English Communication Skills - Average/Positive/Excellent

[email protected]

Office : (phone hidden)

Best regards,

Rolly,

HR Executive,

📌 Sr. Admin Executive (Thane)
🏢 Siddhivinayak Consultancy
📍 Thane