Job Title: Administration & Facilities Manager

Hiring Through : Arch Recruiters Location : Mohali, Punjab Salary :₹10,00,000 - ₹12,00,000 LPA Experience : 8-12 Years Employment Type : Full-Time Working Days**: Monday to Saturday

About the Role

Key ResponsibilitiesBuilding & Infrastructure Management

- Oversee the maintenance, repairs, and upkeep of office buildings and infrastructure.
- Ensure HVAC, plumbing, electrical systems, and office equipment are functioning efficiently.
- Conduct regular facility inspections and ensure observations are resolved on priority.
- Plan office space utilization and workplace layouts for maximum efficiency.

Vendor & Contractor Management

- Identify, negotiate, and manage contracts with vendors and service providers.
- Monitor vendor performance and ensure compliance with Service Level Agreements (SLAs).
- Coordinate housekeeping, security, maintenance, and other outsourced services.
- Ensure timely completion of facility-related work and service requests.

Cost & Budget Management

- Prepare and monitor annual administration and facility budgets.
- Maintain MIS reports for monthly budget tracking and operational expenses.
- Control facility-related costs while identifying opportunities for cost optimization.
- Monitor electricity and water consumption to improve operational efficiency.

Employee Support & Workplace Experience

- Ensure office supplies, pantry, washrooms, and employee amenities are maintained.
- Address employee concerns related to workplace comfort, infrastructure, and facilities.
- Create and maintain a safe, organized, and productive work environment.

Safety & Compliance

- Ensure compliance with health, safety, environmental, and company regulations.
- Conduct regular safety audits and coordinate corrective actions.
- Maintain workplace security standards and ensure compliance with company policies.

Event & Travel Coordination





- Organize company meetings, training sessions, conferences, and corporate events.
- Manage domestic and international travel bookings, including flights, hotels, and transportation.
- Coordinate meeting logistics and ensure smooth execution of company events.

Fleet & Transportation Management

- Oversee company vehicles, including maintenance, servicing, fuel management, and documentation.
- Manage driver scheduling, attendance, overtime, and routing.
- Coordinate outsourced cab services whenever required and maintain related records.

Team Coordination

- Coordinate with cross-functional teams to ensure timely completion of administrative tasks.
- Support business operations by resolving day-to-day administration-related issues efficiently.
- Drive continuous improvement initiatives for office operations and employee experience.

Required Skills :

- Strong administration and facilities management expertise.
- Excellent vendor and contract negotiation skills.
- Budget planning, MIS reporting, and cost control experience.
- Knowledge of workplace safety and compliance regulations.
- Robust leadership, communication, and stakeholder management skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office and reporting tools.

Preferred Qualifications

- Bachelor's degree in Business Administration, Facility Management, or a related field.
- 8-12 years of experience in Administration, Facilities Management, or Corporate Services.
- Experience managing corporate offices, vendors, travel, and facility operations.
- Prior team handling experience is highly preferred.

What We Offer

- Salary :₹10-12 LPA :

- Opportunity to work with a reputed organization.

- Leadership role with significant operational responsibilities.

- Professional and collaborative work environment.

- Career growth and long-term stability.

Pay: ₹1,000,000.00 - ₹1,200,000.00 per year

Work Location: In person

📌 Administration Officer (Sahibzada Ajit Singh Nagar)
🏢 Arch Recruiters
📍 Sahibzada Ajit Singh Nagar