Role Summary — ━━━━━━━━━━━━━━━━━━━━━━━━ - A. Personal & Household Responsibilities — ━━━━━━━━━━━━━━━━━━━━━━━━ A1. Daily Schedule & Calendar Management You will own the Director's entire daily calendar — meetings, appointments, personal commitments, and family events. This includes setting reminders, coordinating with family members to avoid scheduling conflicts, and proactively briefing the Director each morning on the day's agenda. A2. Travel & Trip Management You'll handle end-to-end travel planning — researching and booking flights, hotels, transfers, visa documentation, and travel insurance for both business and family trips. You'll prepare detailed day-by-day itineraries, manage restaurant and activity bookings, and handle post-travel tasks like expense reconciliation and loyalty programme tracking. A3. Household & Family Coordination You'll coordinate with household staff and service providers (AC technicians, plumbers, electricians), manage home bill payments (electricity, gas, water, internet, DTH), handle grocery procurement, manage children's school logistics (PTMs, transport, extracurricular activities), and plan family events, birthdays, and festival celebrations including venue, catering, and gifts. A4. Personal Errands & Shopping You'll run errands on the Director's behalf — bank visits, document collection, government office visits, courier dispatches. You'll also manage personal shopping (gifts, clothing, electronics, medicines) and handle all vehicle-related tasks like insurance renewal, PUC, servicing, fuel management, and driver coordination. A5. Health & Wellness Coordination You'll schedule and manage medical appointments for the Director and family, maintain an organised health record file (prescriptions, test reports, insurance documents), manage health insurance claims and renewals,



and follow up on medication schedules, regular check-ups, and dietary commitments. ━━━━━━━━━━━━━━━━━━━━━━━━ - B. Skilled & Business Responsibilities — ━━━━━━━━━━━━━━━━━━━━━━━━ B1. Communication Management B2. Office Administration & Operations You'll keep the Director's office running smoothly — organising files, documents, and physical records systematically, managing couriers and parcels, coordinating with office staff on daily tasks and attendance, handling petty cash and reimbursements, and ensuring the office environment is well-maintained (housekeeping, supplies, equipment). B3. Banking, Finance & Compliance Support You'll assist with banking tasks such as cheque deposits, RTGS/NEFT follow-ups, and bank visits. You'll support TDS compliance, coordinate with the company's CA and accountant for Tally-related entries, help prepare payroll inputs, track pending payments and receivables from brokers/buyers, and maintain an organised record of all financial documents — bank statements, challans, invoices, and tax filings. B4. Inventory, Mill & Production Coordination You'll coordinate directly with weaving mills and dyeing mills for dispatch tracking and challan management. This includes monitoring pending dispatch reports, batch processing, and production schedules, following up on fabric processing timelines and quality checks, and helping maintain inventory records and stock movement logs across the Landmark and Millennium market locations. B5.



Broker & Sales Coordination You'll communicate with saree brokers for lot assignments, delivery schedules, and payment follow-ups. You'll help prepare broker lot reports, colour-coded sales summaries, and buyer-wise dispatch records, and coordinate sample dispatches, buyer feedback collection, and market intelligence gathering. B6. Meeting & Visitor Management You'll schedule and manage all business meetings (internal and external), prepare agendas, collect pre-meeting materials, take minutes of key discussions, greet and manage office visitors with proper hospitality, and follow up on action items to ensure completion. B7. Technology & Digital Support B8. Legal & Statutory Coordination You'll liaise with advocates and legal consultants on the Director's behalf, track legal deadlines, hearing dates, and compliance filing timelines, maintain an organised legal file of all notices, replies, agreements, and court documents, and assist in translating or summarising legal documents (Gujarati/Hindi to English) when needed. ━━━━━━━━━━━━━━━━━━━━━━━━ - C. Investment & Financial Research Support — ━━━━━━━━━━━━━━━━━━━━━━━━ Organise investment documents (demat statements, P&L; reports, portfolio summaries), coordinate with brokers, advisors & wealth managers, and support advance tax tracking, STCG/LTCG follow-ups & CA liaison for multiple family portfolios. ━━━━━━━━━━━━━━━━━━━━━━━━ - D. Key Qualities Required — ━━━━━━━━━━━━━━━━━━━━━━━━ Nice-to-Have: Prior PA/EA experience in têxtiles/trading in Surat, familiarity with Surat's market ecosystem, Tally/banking knowledge, AI tools exposure, travel booking platform experience, event plan

📌 Personal Assistant (Surat)
🏢 Raviraj sarees
📍 Surat