Position Title : Personal & Executive Coordination Assistant Reporting To : Surbhi Saxena Madhwani (Chairperson - Monkey Ads & Studios) Location :Surat (Office-based, occasional home coordination) Experience: 1-2 years**

Role Objective : To support the Chairperson by managing daily coordination, scheduling, reminders, documentation, and follow-ups so she can focus on strategic decision-making.

This is a high-trust, high-discipline role .

Key Responsibilities : A. Calendar & Scheduling :

- Manage daily calendar in Google Calendar
- Schedule meetings with buffer time
- Avoid conflicts and overlaps
- Send reminders before meetings
- Confirm meetings 1 day prior

B. Follow-Up & Coordination

- Maintain follow-up tracker
- Remind internal teams about pending items
- Track payment deadlines
- Vendor coordination (home & office)
- Travel booking (flight/train/hotel)

C. Documentation & Organization

- Organize Google Drive folders
- Maintain file naming system
- Keep a record of agreements, bills, and contracts
- Maintain personal & business reminder sheet

D. Personal & Family Coordination

- School communication coordination (Kapeesh)
- Doctor appointments scheduling
- Utility payment reminders
- Festival & birthday reminder tracking

E. Online and offline Purchase & Procurement Management The assistant will be responsible for: Research & Comparison

- Compare products across platforms (Amazon,



Flipkart, Myntra, FirstCry etc.)
- Shortlist 2-3 best options
- Share comparison summary before purchase (if above ₹3,000)

Order Execution

- Place online orders after approval
- Ensure correct billing & delivery address
- Track shipments
- Follow up on delayed deliveries

Returns & Refund Handling

- Manage return requests
- Ensure refund credited
- Maintain refund tracker

Budget Discipline

- Maintain a monthly purchase log

- Categorize:

- Home

- Kapeesh

- Personal

- Office

Subscription & Essentials Tracking

- Monitor recurring purchases
- Avoid duplicate orders
- Ensure essentials never run out

Mandatory Requirement

- Absolute confidentiality
- No gossiping
- No internal politics
- Must sign NDA

Skills Required :

- Good communication (English + Hindi)
- Organized & disciplined
- Comfortable with Excel & Google tools
- Robust follow-up habit
- Calm personality
- Detail-oriented

if you think you are the perfect fit for the role lets talk :(phone hidden)

Job Types : Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

- Are you from Surat?
- Do you have Laptop?
- How much Experience you as Personal & Executive Coordination Assistant?
- Your most recent salary ?
- expected salary ?

Work Location: In person

📌 Personal & Executive Coordination Assistant (Surat)
🏢 Monkey Ads E Studios
📍 Surat