Responsibilities:

1. Daily Rounds

- Ensure overall centre hygiene and cleanliness.
- Conduct housekeeping checks and rounds.
- Monitor maintenance needs and raise purchase requests as required.
- Review meal menu and conduct food tasting.

- Kitchen & Grocery Audit

- Cross-check grocery stock with Excel records and note current availability.
- Coordinate purchases from vendors.
- Conduct weekly/fortnightly grocery audits in the kitchen.

- Stock Ordering

- Manage stock levels and ordering for:

- Medicines
- Surgical supplies
- Groceries
- Cleaning materials
- Diapers
- Maintenance supplies
- Stationery

1. Petty Cash

- Record material purchases accurately.
- Handle cash withdrawals and cheque deposits.
- Maintain daily cash tally and petty cash sheet.

- Staff Administration

- Support new staff enrollment processes.
- Monitor attendance through registers and Biomax software.
- Manage staff leave records.
- Coordinate staff exit formalities.
- Assist in resolving staff escalations.

- SOP / Inventory & Audit

- Conduct regular audits of:

- Grocery stock
- Medicine stock
- Surgical stock
- Medical equipment
- Furniture and other assets

1. Software Management

- Update daily elder and staff attendance.
- Maintain and update elder records.




- Add billables elder-wise on a monthly basis.
- Generate monthly invoices.
- Share receipts with clients after payment confirmation from accounts.

- Event Management

- Coordinate with volunteers for centre activities.
- Plan and manage birthdays and festival celebrations as per the event calendar.

- Donor Management

- Maintain accurate and updated records of donors and donations.

Education and/or Work Experience Requirements:

- Experience: Minimum 2 years (Preferred in admin or healthcare setting)Skills
- Proficient in Microsoft Office & Google Sheets
- Familiar with HRMS tools (e.g., KEKA)
- Strong organizational and multitasking skills
- Good communication and interpersonal skills

Job Types : Full-time, Permanent

Advantages :

- Cell phone reimbursement
- Health insurance
- Provident Fund

Application Question(s):

- Strong organizational and multitasking skills
- Good communication and interpersonal skills

Experience :

- Preferred in admin or healthcare setting: 1 year (required)

Language :

- English (required)

Location :

- Pune, Maharashtra (Pune) (required)

Work Location: In person

📌 Admin Assistant (Pune)
🏢 Aaji Care Home Health Services
📍 Pune