Job Category :Administration

Job Type :Full Time

Job Location :Pune

No. of Positions :1

Experience :3-8 years

Skills :Admin Administration AMC facilitymanagement Housekeeping Securitymanagement Stationarymaintainance vendor management

Education :Any Graduate

Location : Pune Experience : 3-8 Years Employment Type : Full-time Working Days : Monday to Saturday

Role Overview

We are looking for a proactive, resourceful, and tech-savvy Administration Executive / Senior Executive to manage the day-to-day administrative and facility operations of the organization. This is a pure administration role focused on ensuring seamless office operations, infrastructure management, vendor coordination, statutory compliance related to administration, and overall workplace efficiency.

Key Responsibilities

- Ensure smooth day-to-day office administration and overall workplace management.
- Maintain office cleanliness, hygiene, safety, and a well-organized working environment.
- Oversee facility management, including electrical, plumbing, HVAC, internet connectivity, office equipment, and infrastructure maintenance.
- Coordinate with vendors, service providers, housekeeping, security agencies, electricians, plumbers, and other maintenance partners.
- Manage Annual Maintenance Contracts (AMCs) for office facilities and equipment, ensuring timely renewals and service delivery.
- Supervise office repairs, preventive maintenance, installations, and infrastructure improvement activities.
- Handle procurement of office supplies, consumables, furniture, and administrative assets while ensuring cost optimization.
- Maintain office asset registers, inventory records, and vendor documentation.
- Manage courier services, inward/outward dispatch, and administrative logistics.




- Manage employee travel arrangements, including ticket bookings, hotel accommodations, local transportation, and related travel logistics.
- Handle petty cash, process vendor bills, maintain invoices, and support timely payment coordination.
- Prepare and maintain administrative MIS reports and documentation.
- Coordinate office seating arrangements and employee administrative requirements.
- Ensure compliance with office safety standards, statutory administrative requirements, and company policies.
- Manage Mathadi labour activities and related compliance, wherever applicable.
- Support logistics for office events, employee engagement activities, and internal administrative initiatives as required.
- Act as the primary point of contact for all office administration and facility-related requirements.
- Identify operational improvement opportunities and recommend process enhancements to management.
- Support business continuity by ensuring uninterrupted office operations.

Required Skills :

- Robust hands-on experience in Office Administration, Facility Management, and Vendor Management.
- Experience in managing infrastructure maintenance, AMCs, office assets, and administrative operations.
- Strong Microsoft Excel and Word skills (Excel: Pivot Tables, VLOOKUP/XLOOKUP, basic formulas; Word: document formatting, drafting HR letters, and basic formatting tools).
- Excellent verbal and written communication skills.
- Strong coordination and negotiation skills.
- Good documentation and record management skills.
- Strong ability to manage multiple priorities, respond to urgent operational issues, and deliver within established timelines.
- Resourceful, proactive, and solution-oriented mindset.
- High level of integrity while handling confidential administrative information.

📌 Executive/senior Executive - Administration (Pune)
🏢 Ambit Software
📍 Pune