Role & Responsibilities

We are looking for a detail-oriented Inventory & Purchase Executive to manage stock accuracy, warehouse inventory, stock reconciliation, reorder levels and purchase coordination at Clapbox. The primary focus will be inventory management, with additional responsibilities in procurement, supplier coordination and purchase planning.

Role & Responsibilities

A. Inventory Management

1. Conduct physical stock counts every two weeks across all warehouse storage areas, including the basement, first floor and second floor.
2. Match physical stock with inventory records, investigate discrepancies and ensure accurate stock reporting.
3. Record all material receipts, stock transfers, returns and adjustments in the inventory system on the same day.
4. Maintain item-wise inventory records for raw materials, musical instruments, packing materials and finished goods.
5. Maintain minimum stock levels and reorder points, and flag potential shortages in advance.
6. Monitor rapid-moving, slow-moving, non-moving and excess stock to prevent stockouts and overstocking.
7. Coordinate with production, dispatch and sales teams regarding stock availability and material requirements.
8. Prepare regular inventory reports covering stock levels, discrepancies, shortages and pending receipts.
9. Support monthly stock reconciliation, inventory closing and warehouse organisation.

B. Purchase & Procurement

1.



Coordinate purchases of production materials, musical instruments, packing materials and other business requirements.
2. Prepare purchase justification reports covering current stock, consumption, reorder points, required quantities, pending orders and supplier price comparisons.
3. Obtain quotations, compare prices and negotiate with suppliers on pricing, payment terms and delivery timelines.
4. Create approved purchase orders and follow up until materials are received.
5. Maintain supplier records, purchase history, rate lists and pending order status.
6. Ensure no purchase is made without the required report and Director's approval.

Preferred Candidate Profile

- 2-4 years of experience in inventory management, store management or purchase, preferably in a manufacturing or trading company.
- Strong knowledge of physical stock verification, inventory reconciliation and warehouse operations.
- Proficiency in Excel and Google Sheets, including VLOOKUP/XLOOKUP, Pivot Tables, filters and formulas. Practical skills will be tested.
- Strong analytical skills, attention to detail and the ability to investigate stock discrepancies.
- Basic knowledge of GST invoices and e-way bills.
- Comfortable working on the warehouse floor and physically counting stock.
- Exposure to Chinese suppliers and procurement will be an added advantage.

📌 Inventory & Purchase Executive (Greater Noida)
🏢 Clapbox In
📍 Greater Noida