Job Description

Job Purpose

To manage and streamline HR operations across corporate office and project sites, ensuring effective manpower management, employee lifecycle administration, statutory compliance, HR policy implementation, employee engagement, and coordination with project leadership to support business objectives.

Key Responsibilities

1. HR Operations & Employee Lifecycle Management

- Manage end-to-end HR operations, including onboarding, joining formalities, induction, employee documentation, transfers, and exit formalities.

- Maintain and update employee master data, personnel files, HRIS, and organizational charts.

- Ensure timely issuance of appointment letters, confirmation letters, transfer letters, and other HR-related documents.

- Monitor employee attendance, leave management, regularization, and employee movement.

- Coordinate with employees, reporting managers, and project leadership on HR-related matters.

2. Manpower Planning & Recruitment

- Coordinate manpower planning and recruitment activities for corporate offices and EPC project sites.

- Liaise with project managers, functional heads, and recruitment teams for manpower requirements.

- Monitor manpower deployment, vacancies, replacements, and recruitment status.

- Support recruitment of engineers, project managers, technical professionals, and site personnel.

- Maintain manpower MIS, recruitment trackers, and organizational charts.

3. Payroll & Compensation Administration

- Coordinate monthly payroll processing with Payroll and Finance teams.

- Ensure timely submission of attendance, leave, overtime, and payroll inputs.

- Monitor salary discrepancies, employee deductions, reimbursements, and payroll-related queries.

- Coordinate salary revision, increment, bonus, PLI, and compensation-related documentation.

- Ensure timely resolution of payroll discrepancies and employee concerns.

4. HR Compliance & Statutory Administration

- Ensure compliance with applicable labour laws and statutory requirements at project sites and corporate offices.

- Coordinate PF, ESIC, gratuity, bonus,



labour welfare fund, and other statutory matters, as applicable.

- Monitor contractor and third-party manpower compliance.

- Coordinate statutory audits, labour inspections, and compliance documentation.

- Maintain statutory records and ensure timely submission of compliance reports.

5. HR Business Partnering & Project Site Coordination

- Conduct regular HRBP visits to EPC project sites to assess HR and employee-related issues.

- Coordinate with Project Managers, Site HR, Site Admin, and functional teams.

- Monitor manpower availability, employee grievances, site discipline, and employee engagement.

- Identify site-level HR challenges and escalate critical issues to senior management.

- Support project leadership in people management and organizational effectiveness.

6. Performance Management & Employee Engagement

- Coordinate performance appraisal and annual increment processes.

- Monitor employee performance review submissions and follow-ups.

- Support employee engagement initiatives, recognition programs, and welfare activities.

- Coordinate training, development, and capability-building initiatives.

- Support employee retention, grievance handling, and disciplinary matters.

7. HR MIS & Management Reporting

- Prepare and circulate monthly HR MIS and manpower reports.

- Maintain employee headcount, attrition, recruitment, attendance, and payroll reports.

- Prepare HR dashboards and management presentations for senior leadership.

- Monitor HR KPIs and provide regular updates to the Reporting Manager and HR leadership.

- Support HR SPOC reporting and performance review initiatives.

8. HR Policy & Process Improvement

- Implement HR policies,



procedures, and corporate guidelines.

- Ensure effective communication of HR policies to employees and project sites.

- Identify opportunities to improve HR processes, systems, and operational efficiency.

- Maintain HR documentation, process trackers, and audit-ready records.

Key Performance Indicators (KPIs)

KPI

Measurement

Payroll Accuracy

Timely and error-free payroll inputs

Recruitment TAT

Closure of manpower requirements within timelines

Employee Documentation

100% completion of employee records

HR Compliance

Timely statutory compliance submissions

Attendance Management

Accuracy and timely attendance closure

HR MIS Reporting

Timely submission of reports

Employee Grievance

Timely resolution of employee concerns

HRBP Site Visits

Planned visits and closure of action points

Attrition Management

Monitoring and reporting employee attrition

Employee Engagement

Execution of engagement initiatives

Educational Qualification

- MBA / PGDM in Human Resources or equivalent qualification.

Experience

- 10–15 years of relevant experience in HR Operations.

- Experience in EPC, Infrastructure, Construction, or Project-based organizations preferred.

- Exposure to corporate HR operations and project site HR management.

Key Competencies

- Strong HR Operations and Employee Lifecycle Management.

- Knowledge of Labour Laws and Statutory Compliance.

- Excellent communication and interpersonal skills.

- Robust analytical and HR MIS reporting capabilities.

- Stakeholder management and coordination.

- Problem-solving and decision-making.

- Ability to manage multiple project locations.

- Proficiency in MS Excel, PowerPoint, HRIS, and SAP HR (preferred).

Job Snapshot

Updated Date

04-11-2026

Job ID

Job_SPML_0741

Department

MANAGEMENT TEAM

Location

CORPORATE OFFICE, Kolkata, West Bengal, India

Experience

10 - 15 Years

Employee Type

REGULAR

Employee Sub Type

REGULAR PROBATION

Salary Range

INR 4,50,000 - 5,50,000 (Annual)

📌 ASSISTANT MANAGER (Kolkata)
🏢 SPML Infra
📍 Kolkata