Job Description (JD) – Front Desk Receptionist

Department: HR & Administration

Company: Singhvi Group of IndustriesDesignation: Front Desk ReceptionistLocation: Udaipur, RajasthanReporting To: HR & Admin Department
Job Purpose

To manage front-desk operations, handle incoming calls, welcome visitors, coordinate meetings, and provide administrative support while maintaining a skilled and welcoming environment at the office.
Key Roles & Responsibilities
Visitor Management
Welcome and greet visitors, clients, vendors, and candidates professionally.
Maintain visitor entry and exit records.
Inform concerned departments about visitor arrivals.
Coordinate visitor appointments and meeting arrangements.
Telephone & Communication Management
Handle incoming and outgoing calls professionally.
Transfer calls to the concerned departments or employees.
Respond to general inquiries and take messages when required.
Maintain proper communication through email and WhatsApp.
Front Desk & Office Management
Maintain the reception area in a clean and organized manner.
Ensure proper handling of courier, postal mail, and documents.
Maintain records of incoming and outgoing correspondence.
Coordinate basic office requirements with the Admin Department.




Administrative Support
Assist HR in scheduling interviews and coordinating with candidates.
Maintain interview schedules and candidate records.
Support documentation, data entry, scanning, and photocopying.
Maintain attendance and other assigned administrative records.
Coordination & Follow-ups
Coordinate with internal departments for daily office activities.
Follow up on pending tasks assigned by HR/Admin.
Ensure timely communication of significant messages.
Assist in meeting arrangements and other office activities.
Required Skills & Qualifications
Minimum qualification: Graduate (preferred).
Experience: 0–2 years in reception, front office, or customer service.
Good verbal communication skills in Hindi and English.
Basic computer knowledge (MS Word, Excel, Email, Internet).
Qualified telephone etiquette and interpersonal skills.
Good organizational and multitasking abilities.
Presentable personality with a positive attitude.
Ability to handle visitors and multiple responsibilities efficiently.

Pay: ₹8,000.00 - ₹12,000.00 per month

Perks:
Paid time off

Work Location: In person

📌 Front Desk Receptionist Udaipur
🏢 Singhvi Group of Industries
📍 Udaipur