Workshop Operations Executive (Invoicing & Coordination) | NSTC, Noida

Want to start or grow your career in science education and workshop operations? NSTC is looking for an organized, detail-oriented Workshop Operations Executive to keep our workshops, webinars and courses running smoothly.

NSTC (Nano Science & Technology Consortium, nanoschool.in), part of iCDR Group of Companies, has been empowering researchers and learners in nano science, AI and biotechnology since 2006, with 30,000+ learners in 95+ countries.

Job Details

- Job Title: Workshop Operations Executive
- Company: NSTC – Nano Science & Technology Consortium (NanoSchool)
- Department: Academic Operations and Program Support
- Location: A-118, 1st Floor, Sector 63, Noida, Uttar Pradesh, India (Work from Office)
- Job Type: Full-time
- Experience: 0–2 years (capable freshers may apply)
- Salary: 18000 to 25000 per month
- Reports To: Program Manager
- Key Skills: Operations Coordination, Invoicing, MS Excel, Google Sheets, Email Communication, Customer Support, Workshop Coordination, Video Editing, Documentation

Role Overview You will support the Program Manager and the workshop team with day-to-day operations. Your main priority is preparing accurate proforma invoices on time. You will also coordinate with mentors, answer participant queries, support live workshops and webinars, and do basic editing of workshop recordings.

Key Responsibilities

Proforma Invoicing (main responsibility)

- Prepare pro forma invoices for individuals, colleges, institutions and group registrations using approved formats and rates.
- Check names, institution details, billing addresses, fees and discounts before sending.




- Email invoices on time and keep an invoice tracker updated.
- Follow up with participants and coordinate with the accounts team on payment status, receipts and corrections.
- Take approval before any discount, refund or exception. Do not change approved prices on your own.

Mentor Coordination

- Contact mentors to confirm dates, timings and availability.
- Share workshop schedules and requirements, and collect presentations, materials and datasets.
- Remind mentors before sessions and follow up on pending items after each workshop.

Participant Communication and Query Handling

- Reply politely and promptly to queries on email, phone and WhatsApp about registration, invoices, payments, schedules, joining links, recordings, certificates and dashboard access.
- Coordinate with the relevant teams, follow up until the issue is closed and keep a query tracker.
- Escalate unresolved or sensitive matters to the Program Manager.

Live Workshop and Webinar Coordination

- Manage participant and mentor lists, share approved joining links, send reminders and track attendance.
- Support session scheduling and follow up on recording availability and participant access.

Video Editing and Recording Management

- Do basic editing of recorded workshops, webinars and courses, such as trimming, removing breaks and simple audio and video fixes.
- Keep video files named and organized,



and coordinate uploads and access with the responsible team.

Documentation and Reporting

- Maintain workshop calendars, invoice registers, mentor records, participant databases and attendance sheets.
- Send daily status and pending-task updates to the Program Manager.

Required Skills and Qualifications
- Bachelor's degree in any discipline.
- Good written and spoken English and professional email etiquette.
- Working knowledge of MS Excel or Google Sheets, Word, email, WhatsApp and online meeting platforms.
- Careful with numbers, billing details, deadlines and records.
- Robust follow-up, organization and teamwork, and able to handle several tasks at once.
- Basic video editing skills using CapCut, Filmora, Canva or similar tools.
- Willingness to learn about our workshop subjects so you can answer routine queries accurately.

Preferred Qualifications
- Experience in operations, coordination, customer support, EdTech or education.
- Experience preparing invoices or working with an accounts team.
- Interest in science, technology and research.

Why Join NSTC?
- Learn invoicing, operations, mentor coordination and workshop management in one role.
- Work with a global science education brand and mentors from around the world.
- Growth path to Senior Operations Executive or Program Coordinator.
- A supportive, collaborative team.

How to Apply Send your updated CV to [email protected] with the subject line Application for Workshop Operations Executive – NSTC. Please mention your experience, current location and notice period.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Workshop Operations Executive (Noida)
🏢 Nano Science and Technology Consortium (NSTC)
📍 Noida