1. Job Purpose

The Hostel Warden is responsible for the overall administration, discipline, safety, security, and well-being of students residing in the school hostel. The role involves ensuring a safe, healthy, disciplined, and student-friendly residential environment while coordinating with parents, school management, teaching staff, and hostel support staff.

2. Key Responsibilities

A. Hostel Administration & Management

- Manage the day-to-day operations of the school hostel.
- Ensure proper allocation of rooms, beds, and other hostel facilities.
- Maintain student attendance, entry, exit, and movement registers.
- Monitor students' daily routines, including waking up, study hours, meals, and bedtime.
- Ensure adherence to hostel rules and regulations.

B. Student Discipline & Welfare

- Maintain discipline and a positive atmosphere among hostel students.
- Monitor students' behaviour, conduct, and personal hygiene.
- Address student grievances and resolve conflicts appropriately.
- Ensure students follow study schedules and recreational activities.
- Provide emotional support and guidance to students when required.

C. Safety & Security

- Ensure the safety and security of all hostel residents.
- Monitor student movement and prevent unauthorized entry or exit.
- Ensure proper supervision during night hours.
- Maintain emergency contact details of students and parents.
- Handle medical emergencies and coordinate with hospitals when necessary.
- Report responsible disciplinary or safety incidents to the management immediately.

D. Food & Health Management

- Monitor food quality, hygiene, and timely distribution of meals.
- Coordinate with kitchen staff to maintain cleanliness and food safety.
- Monitor students' health conditions and arrange medical assistance when required.




- Ensure proper sanitation and cleanliness of rooms, washrooms, and common areas.

E. Staff & Facility Management

- Supervise housekeeping, security, kitchen, and other hostel support staff.
- Allocate duties and monitor staff performance.
- Ensure proper maintenance of hostel infrastructure and facilities.
- Monitor electricity, water supply, furniture, and other hostel assets.
- Report maintenance requirements to the administration.

F. Parent & Management Coordination

- Maintain regular communication with parents regarding student welfare and discipline.
- Obtain approval for student leave, outings, and external visits as per hostel policy.
- Prepare daily, weekly, and monthly hostel reports.
- Coordinate with the Principal, Academic Coordinator, and Administrative Officer.
- Escalate major complaints, incidents, and operational issues to management.

3. Educational Qualification

- Any Bachelor's Degree is preferred.
- Degree in Social Work, Psychology, Education, or Hotel Management will be an added advantage.
- Basic computer knowledge and MS Office skills are required.

4. Experience

- Minimum 3–5 years of experience in hostel administration, residential school management, or student welfare.
- Experience in handling school or college hostels is preferred.
- Experience in managing hostel staff and student discipline will be an added advantage.

5. Required Skills & Competencies

- Strong leadership and administrative skills.




- Excellent communication and interpersonal skills.
- Ability to manage students and maintain discipline.
- Problem-solving and conflict-resolution abilities.
- Patience, empathy, and a student-friendly attitude.
- Emergency management and decision-making skills.
- Time management and staff supervision.
- Strong observation and reporting skills.

6. Key Performance Indicators (KPIs)

KPI

Measurement

Student Safety

Zero negligence in safety supervision

Student Discipline

Effective implementation of hostel rules

Attendance Monitoring

100% daily attendance tracking

Hostel Cleanliness

Regular hygiene and maintenance inspections

Food Quality

Regular food quality and hygiene monitoring

Parent Communication

Timely response to parent concerns

Staff Management

Effective supervision of hostel employees

Record Maintenance

Accurate and updated hostel registers

Student Welfare

Timely resolution of student grievances

7. Working Conditions

- Willingness to stay in the hostel premises is preferred.
- Must be available during emergencies and critical situations.
- Willingness to work in shifts, including weekends and holidays, as per hostel requirements.
- Must maintain confidentiality regarding student and parent information.

8. Personal Attributes

- Responsible, trustworthy, and disciplined.
- Approachable and friendly towards students.
- Firm but fair in handling disciplinary matters.
- High commitment to student safety and institutional values.

Important: For a CBSE residential school, the Hostel Warden must ensure continuous student supervision, proper safeguarding practices, and immediate reporting of any child-safety concerns to the school management.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Hostel Warden (Salem)
🏢 Achyuta Public School
📍 Salem