Executive Assistant – Strategic & Operations Support

Organization: Pote Group of Education

Location: Kalyan (with inter-campus coordination)

Role Overview

The Executive Assistant will work closely with leadership team to manage priorities, drive execution, and enable effective functioning of the Executive Office across PGOE.

This is a high-ownership role that combines executive support with execution management, requiring the ability to think structurally, manage complexity, and ensure consistent follow-through. The individual will act as a central anchor for coordination, communication, and progress tracking across institutions, while also supporting in day-to-day decision-making and priority management.

Over time, the role is expected to evolve in scope based on capability, with increasing involvement in strategic initiatives, decision support, and cross-functional projects.

Key Responsibilities1. Executive Support & Priority Management

- Manage the Reporting's calendar, scheduling, and commitments with a strong focus on prioritization and impact
- Ensure optimal use of leadership bandwidth by filtering requests and aligning engagements with key priorities
- Prepare agendas, briefing notes, and contextual material for meetings and discussions
- Support internal and external communication on behalf of the management
- Maintain high levels of discretion in handling sensitive information
- Anticipate requirements and proactively prepare for upcoming priorities and engagements

2. Meeting Effectiveness & Governance

- Plan, coordinate, and manage leadership meetings, reviews, and cross-functional discussions
- Ensure meetings are structured, agenda-driven, and outcome-oriented
- Capture key decisions, action items, and ownership clearly
- Track follow-ups and ensure timely closure of commitments
- Establish basic governance rhythms (weekly check-ins, monthly reviews) where required
- Ensure decisions are not just discussed but translated into execution

3. Execution Tracking & Organizational Follow-Through

- Track progress of key initiatives across campuses and functions
- Follow up consistently with stakeholders to ensure timelines and deliverables are met
- Identify delays, risks, and execution gaps early and escalate appropriately
- Drive accountability across teams,



irrespective of reporting lines
- Maintain high visibility on the status of key priorities and initiatives

4. Information Synthesis & Reporting

- Consolidate updates from multiple stakeholders into structured summaries and dashboards
- Maintain trackers for key initiatives, decisions, and priorities
- Convert fragmented inputs into explicit, concise, and actionable insights
- Support preparation of leadership reports, reviews, and presentations
- Ensure leadership has accurate and timely visibility into on-ground realities

5. Cross-Functional Coordination

- Act as a central coordination point across schools, junior college, tutorials, and academy
- Facilitate communication between leadership and operational teams
- Ensure alignment on priorities, timelines, and expectations across units
- Help reduce silos and improve collaboration across functions

6. Support on Strategic Initiatives & Projects

- Assist in planning and execution of high-priority and cross-functional projects
- Conduct research, data gathering, and basic analysis to support decision-making
- Support rollout of new initiatives, programs, or processes
- Contribute to improving systems, workflows, and operational efficiency
- Take ownership of specific workstreams or projects based on capability

7. Decision Support to Leadership

- Provide structured inputs to support decision-making (problem, context, options, next steps)
- Highlight risks, dependencies, and potential execution challenges
- Bring clarity to ambiguous situations through structured thinking and analysis
- Support leadership in prioritizing competing demands

Key Deliverables

- Leadership time is effectively structured and focused on high-impact priorities
- Strong follow-through on decisions and action items across the organization
- Clear visibility of progress, risks, and bottlenecks across key initiatives
- Improved coordination and alignment across campuses and teams




- Reduction in missed follow-ups, delays, and communication gaps
- Reliable, structured support to leadership in both execution and decision-making

Candidate ProfileExperience

- 4–7 years of experience in Executive Assistant, operations, program management, consulting, or similar roles
- Experience working closely with senior leadership is preferred
- Exposure to fast-paced, multi-unit, or high-growth environments is an advantage

Who Should Apply

- Candidates who go beyond coordination and take ownership of outcomes
- Individuals with strong execution capability and structured thinking
- Those who are comfortable operating in ambiguity and driving closure
- Candidates from diverse or unconventional backgrounds who demonstrate high potential and learning agility

Core Skills

- Strong organization and prioritization capability
- High execution discipline and follow-through
- Structured thinking and problem-solving ability
- Ability to synthesize information into clear insights
- Strong written and verbal communication
- Stakeholder management and coordination skills

Behavioral Competencies

- High ownership and accountability
- Proactive and solution-oriented mindset
- Ability to handle pressure and multiple priorities
- Strong attention to detail without losing the bigger picture
- Professionalism, discretion, and reliability

What Success Looks Like

- Leadership operates with greater clarity, structure, and efficiency
- Decisions are consistently tracked and executed across teams
- Execution gaps are identified early and addressed proactively
- Coordination across campuses becomes smoother and more reliable
- The Executive Office functions as a strong backbone for day-to-day operations and priority execution

Growth Opportunity

This role offers the opportunity to expand into broader responsibilities within the Executive Office, including deeper involvement in strategic initiatives, cross-functional leadership, and organizational development based on performance.

Role Intent

To enable leadership effectiveness by ensuring structured execution, strong coordination and reliable follow-through across the PGOE ecosystem.

Pay: From ₹800,000.00 per year

Benefits:

- Paid time off

Work Location: In person

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