Executive Assistant to the CEO:-

Position: Executive Assistant to the CEO
Department: Administration
Reporting To: Chief Executive Officer (CEO)

Job Summary

The Executive Assistant to the CEO is responsible for providing administrative, organisational, and coordination support to ensure the CEO's daily activities, meetings, communication, and schedules are managed efficiently.

Key Responsibilities

1. Calendar & Meeting Management

- Manage and maintain the CEO's daily calendar and appointments.
- Schedule internal and external meetings.
- Coordinate meeting timings with department heads and external stakeholders.
- Avoid scheduling conflicts and ensure timely reminders.

2. Communication Management

- Monitor and respond to emails, calls, and external requests promptly.
- Handle official communications on behalf of the CEO when authorised.
- Coordinate communication between the CEO, department heads, and external stakeholders.
- Ensure important messages and requests are communicated without delay.

3. Meeting Coordination & Follow-up

- Prepare meeting agendas and required documents.
- Record meeting minutes and key decisions.
- Track action items and follow up with responsible departments.
- Monitor pending tasks and update the CEO on their progress.

4. Travel & Logistics Management

- Coordinate travel arrangements, accommodation, and transportation.
- Manage travel schedules and related bookings.
- Accompany the CEO on official business trips.




- Handle logistics for official meetings, business visits, and events.

Required Skills

- Excellent verbal and written communication.
- Solid organisational and time-management skills.
- Professional email and telephone etiquette.
- Proficiency in MS Office, Google Workspace, and calendar management tools.
- Ability to multitask and prioritise tasks.
- High level of confidentiality and professionalism.
- Strong coordination and follow-up skills.

Key Performance Indicators (KPIs)

- Accuracy of calendar and meeting schedules.
- Timeliness of communication and responses.
- Meeting preparation and minutes documentation.
- Completion rate of meeting action-item follow-ups.
- Efficiency in travel and logistics coordination.
- Overall administrative support and coordination efficiency.

Important Expectations

- Maintain strict confidentiality of CEO communications and management decisions.
- Ensure timely execution of assigned responsibilities.
- Maintain proper documentation and follow-up records.
- Act as an effective coordination bridge between the CEO and departments.

Pay: ₹15,000.00 - ₹18,000.00 per month

Education:

- Bachelor's (Preferred)

Language:

- English (Preferred)

License/Certification:

- Driving Licence (Preferred)

Location:

- Calicut, Kerala (Preferred)

Willingness to travel:

- 50% (Preferred)

Work Location: In person

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