Job Title: Site Billing & Documentation Engineer / Executive

Department: Project Management / Contracts & Commercial

Location: Hyderabad - Site-Based

Employment Type: Full-Time

About the Role

We are seeking a detail-oriented, experienced, and agile Site Billing & Documentation Profile to join our engineering and project execution team. The ideal candidate will be responsible for managing site-level measurements, preparing client and subcontractor running account (RA) bills, maintaining robust documentation records, and ensuring strict compliance with contractual and commercial standards. You will work closely with project managers, site engineers, and the accounts department to ensure smooth financial and contractual workflows.

Key Responsibilities

1. Site Billing & Measurement

- Take joint measurements at the site along with client representatives, consultants, and subcontractors.
- Prepare, cross-verify, and process Running Account (RA) Bills, final bills, and escalation bills in accordance with the contract terms and BOQ (Bill of Quantities).
- Reconcile materials (e.g., steel, cement, structural components) issued vs. consumed at the site to prevent discrepancies.
- Track and record variations, extra items, and deviations, and obtain necessary approvals from project authorities.

2. Documentation & Record Keeping

- Maintain meticulous records of all site documentation, including drawings, design revisions, work orders, approved submittals, and site instructions.
- Prepare and compile Daily, Weekly, and Monthly Progress Reports (DPR, WPR, MPR) highlighting execution milestones and billing statuses.
- Maintain a comprehensive register of all incoming and outgoing correspondence with clients, consultants, and vendors.




- Ensure all Quality Assurance / Quality Control (QA/QC) documents, material test certificates, and commissioning checklists are systematically filed and archived.

3. Subcontractor & Vendor Management

- Verify subcontractor measurement sheets and prepare statement of accounts for timely payments.
- Assist in drafting work orders, tracking service level agreements (SLAs), and maintaining accurate records of vendor deductions (retention, taxes, penalties, etc.).

4. Audit & Compliance

- Assist the commercial and finance teams during internal and external project audits.
- Ensure compliance with statutory regulations, labor laws, and safety documentation requirements at the site level.

Required Qualifications & Skills

- Education: Diploma or Bachelor’s Degree in Civil/Mechanical/Electrical Engineering, or a relevant discipline (or a Graduate degree in Commerce/Business with heavy engineering exposure).
- Experience: 2 to 5 years of hands-on experience in site billing, quantity surveying, and project documentation within the engineering, construction, EPC, or manufacturing industry.

Technical Knowledge:

- Sound understanding of engineering drawings, BOQ, and estimation techniques.
- Familiarity with standard contract conditions (e.g., FIDIC, CPWD, or local construction contracts).

Software Proficiency:

- Advanced proficiency in MS Excel (pivot tables, VLOOKUP, financial tracking formulas).
- Familiarity with ERP systems and AutoCAD viewing is a strong plus.

Soft Skills: Strong analytical mindset, excellent negotiation and interpersonal communication skills, and high accuracy under tight deadlines.

Pay: ₹10,000.00 - ₹33,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

📌 Billing & Documentation Executive (Hyderabad)
🏢 ABS General Solutions India
📍 Hyderabad