1. Procurement & Vendor Management

· Identify, evaluate and source vendors for materials, consumables, spares, stationery, pantry supplies and other operational requirements.

· Obtain and compare quotations, negotiate commercial terms and ensure cost-effective procurement,

· Coordinate purchase requisitions, PO’s, goods receipt and invoice verification, agreements and payment trackers in coordination with Finance.

· Ensure timely availability of materials and supplies without unnecessary inventory accumulation.

2. Inventory & Stores Management

· Manage day-to-day inventory of office and factory materials, consumables, spares and administrative assets.

· Maintain accurate stock registers, stock levels, inward/outward records and material movement documentation, and prepare inventory reports.

· Plan replenishments and ensure proper storage, identification, and handling of materials.

· Conduct periodic physical verification, reconcile discrepancies

· Ensure appropriate controls for material issuance, utilisation and accountability.

3. Import & Export Coordination

· Coordinate import and export shipments with freight forwarders, customs brokers, logistics partners and internal stakeholders.

· Track shipments, coordinate customs clearance and resolve logistics-related issues.

· Maintain shipment records and ensure adherence to applicable import/export procedures and regulatory requirements.





· Coordinate shipment schedules, delivery timelines and associated costs.

4. Facility & Infrastructure Management

· Independently manage the upkeep and maintenance of office and factory premises.

· Coordinate housekeeping, security, maintenance, and other facility-related services.

· Manage annual maintenance contracts, service provider’s and facility vendor agreements.

· Monitor electricity, water and other utility consumption and ensure uninterrupted essential services.

· Coordinate office/factory infrastructure requirements, workplace readiness, access control and safety arrangements.

· Ensure adherence to applicable workplace safety, EHS and statutory requirements, licenses, insurance documents, visitor registers and other relevant records and documentation.

· Manage day-to-day administrative requirements, including courier, transport, travel, accommodation and event arrangements.

· Manage petty cash, admin expenses with appropriate approvals and supporting records.

· Liaise with HR on attendance records, discipline and other employee-related administrative matters.

Pay: ₹30,000.00 - ₹45,000.00 per month

Ability to commute/relocate:

- Bengaluru, Karnataka 560022: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

- facility management: 4 years (Preferred)

Work Location: In person

📌 Specialist –Procurement & Facility Management (Bengaluru)
🏢 CASTERLY PRIVATE
📍 Bengaluru