Job Title: HR Executive
Location: Kochi, Kerala
Reports to: HR Manager / Management

Key Duties and Responsibilities

1. Recruitment and Hiring

- Prepare job descriptions and post vacancies on job portals, social media and hiring posters.
- Screen resumes, shortlist candidates and schedule interviews.
- Coordinate interview rounds and follow up with candidates.
- Prepare and issue offer letters and welcome emails.

2. Onboarding and Induction

- Collect ID proofs, certificates and joining documents.
- Take signed offer letters and declarations.
- Introduce new employees to their team and explain company rules and policies.
- Maintain a complete personal file for each employee.

3. Attendance, Leave and Payroll Support

- Maintain daily attendance, shift timings and leave records.
- Track late arrivals, overtime, half days and clubbed leaves.
- Prepare monthly attendance data for salary processing and check it for errors.
- Support salary, increment, ESI and PF documentation.

4. Employee Records and Documentation

- Keep the employee master sheet up to date, with joining dates, salaries, designations and contact details.
- Issue experience certificates, relieving letters and other HR letters.




- Handle warning letters and disciplinary notices as directed by management.

5. Exit Management

- Process resignations and confirm last working days.
- Conduct exit interviews and collect company assets and handover details.
- Complete full and final settlement documents.

6. Employee Relations and Discipline

- Be the first point of contact for staff queries and complaints.
- Make sure the company policies and employee handbook are followed.
- Take part in monthly staff meetings and track meeting attendance.
- Support staff appreciation and motivation activities.

7. Compliance and Reporting

- Follow labour laws and statutory requirements (ESI, PF, etc.).
- Prepare daily and monthly HR reports for management.
- Keep all employee data confidential.

Required Skills

- Good communication in English and Malayalam
- MS Excel, MS Word and email
- Good organisation and follow-up
- Confidentiality and a professional attitude

Qualification and Experience

- Any degree, preferably in HR or Business Administration (MBA/BBA)
- 1 to 2 years of HR experience (freshers with positive skills can also apply)

Work Location: In person

📌 HR Executive (Kochi)
🏢 PRINT IT
📍 Kochi