Job Description – Assistant Manager – HR

The Assistant Manager – HR will be responsible for overseeing and managing end-to-end HR operations, including recruitment, payroll, employee lifecycle management, statutory compliance, employee engagement, and HR administration. The role involves ensuring effective implementation of HR policies and procedures, maintaining compliance with applicable labour laws, improving HR processes, and providing strategic and operational support to management in achieving organizational objectives.

Key Responsibilities

1. Recruitment & Talent Acquisition

- Manage end-to-end recruitment activities, including manpower planning, job posting, resume screening, interview coordination, candidate evaluation, and offer negotiations.
- Coordinate with department heads to understand manpower requirements and ensure timely closure of vacancies.
- Oversee employee onboarding, including documentation, induction, and joining formalities.
- Monitor recruitment progress and maintain recruitment reports.

2. Payroll & Compensation Management

- Oversee monthly payroll processing, salary calculations, and salary disbursements through bank portals.
- Ensure accuracy of payroll inputs, including attendance, leave, overtime, incentives, deductions, and reimbursements.
- Review salary structures, employee benefits, and compensation-related matters.
- Ensure timely preparation and distribution of payslips.

3. Statutory Compliance & Labour Law

- Ensure compliance with applicable statutory requirements, including PF, ESI, LWF, Professional Tax, and other applicable labour laws.
- Monitor timely filing of statutory returns and payment of contributions.
- Coordinate with statutory authorities, consultants, and external agencies regarding compliance-related matters.
- Maintain statutory records, registers, licences, and other compliance documentation.
- Monitor changes in labour laws and ensure necessary updates to company policies and practices.

4. Employee Lifecycle & Offboarding Management

- Oversee employee lifecycle activities, including joining, confirmation,



probation reviews, transfers, promotions, and employee exits.
- Manage resignation processes, exit interviews, clearance formalities, and full & final settlements.
- Ensure proper documentation and timely completion of employee separation procedures.

5. Attendance & Leave Management

- Oversee attendance, leave, shift, and employee working-hour records.
- Ensure accurate attendance data and timely payroll inputs.
- Monitor leave balances, attendance irregularities, and absenteeism.
- Ensure effective utilization and maintenance of the HRMS.

6. HR Administration & Documentation

- Supervise day-to-day HR administrative activities and ensure smooth HR operations.
- Maintain employee databases, personnel files, and confidential HR records.
- Ensure proper documentation of employment contracts, appointment letters, HR communications, and other employee-related records.
- Coordinate HR-related activities across departments and business locations.

7. Employee Engagement & Welfare

- Plan and coordinate employee engagement activities, celebrations, events, and welfare initiatives.
- Develop initiatives to improve employee satisfaction, motivation, and workplace culture.
- Address employee concerns and support the resolution of workplace issues.

8. Training & Development

- Identify training requirements in coordination with department heads.
- Coordinate internal and external training programmes.
- Maintain training records and monitor employee development initiatives.
- Support performance management and employee appraisal processes.

9. HR Policies, Performance Management & Grievance Handling

- Develop, review, communicate, and implement HR policies and procedures.




- Ensure consistent implementation of company rules and disciplinary procedures.
- Handle employee grievances and support management in resolving workplace concerns.
- Coordinate performance appraisal processes, probation reviews, and employee performance evaluations.

10. HR Reporting & Analytics

- Prepare and analyse HR reports relating to headcount, attrition, recruitment, attendance, payroll, and employee movements.
- Monitor key HR metrics and identify areas for process improvement.
- Present HR reports and updates to management to support workforce planning and decision-making.
- Maintain HR data accuracy and ensure timely submission of management reports.

Requirements

- Bachelor's degree in Human Resources, Business Administration, or a related field. MBA in HR will be an added advantage.
- Minimum 5 years of experience in HR operations, preferably with experience handling multiple HR functions independently.
- Strong knowledge of payroll processing and statutory compliance, including PF, ESI, LWF, Professional Tax, and applicable labour laws.
- Experience in recruitment, employee lifecycle management, performance management, and HR administration.
- Proficiency in MS Excel, MS Office, and HRMS platforms.
- Strong communication, interpersonal, problem-solving, and decision-making skills.
- Ability to coordinate with multiple departments and independently manage HR operations.

Preferred Competencies

- Leadership and team coordination.
- Robust knowledge of HR operations and statutory compliance.
- Analytical and problem-solving abilities.
- Effective communication and employee relationship management.
- Ability to handle confidential information with integrity.
- Strong organizational and time-management skills.

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):

- What is your current salary?
- What is your expected salary ?
- What is your notice period?

Work Location: In person

📌 Assistant Manager - HR (Kalamassery)
🏢 Navalt Green Mobility Private
📍 Kalamassery