Purpose of the role:
• Ensure adherence to schedules, meetings and participation of IFQM academy
• Ensure adherence and hassle-free travel of IFQM team as per the plan
• Maintain upkeep of the office and ensure continual improvement
• Ensure preparation of budgets, adherence, timely approval and payment of bills
• Leverage IT usage across work groups Role Description:
• Prepare the requirements of meetings, frequency, preferred (weeks, days, time for routine meetings/reviews), agenda, participants
• Schedule the meeting, fix appointments, send invites, ensure acknowledgement & confirmation and share the agenda
• Get the minutes of the meeting prepared and ensure sharing with participants and other key stakeholders on the same day
• Arrange MIS reports, Data and other information required for various reviews
• Review adherence periodically and take corrective actions to improve adherence
• Coordinate events, celebrations and recognitions periodically
• Coordinate with other IFQM verticals for necessary support and services (digital/ infrastructure / conference room / VC facility/ etc).
• Ensure hospitality and protocols of the visiting Delegates / Guests
• Plan travel with booking of tickets, accommodation, logistics for hassle free travel




• Ensure timely processing of travel claims and settlements
• Establish Housekeeping standards (5S) for the office areas
• Train the staff for adherence to housekeeping standards
• Organize periodical audit of identified zones with responsible persons
• Prepare improvement actions with respective persons
• Maintain visual control system to monitor the improvement of each zone
• Ensure reward and recognition of the achieving work groups
• Maintain the budgets vs actual of different work groups and VCS
• Organize periodical review of the status of the variance and countermeasures. Facilitate opportunities for waste elimination and profit improvement plan
• Leverage digital tools with timely information with dashboards for respective groups
• Take reports from IT system for MIS and share with leadership
• Any other administrative assignments as may be needed as IFQM is fairly new startup company. Requirements 1. Bachelor’s degree with 5 to 8 years’ experience in a reputed organization as an office administrator / Secretary 2. Positive in oral and written communication 3. Strong interpersonal skills 4. Very good knowledge on MS office suite and IT skills

📌 Executive – Office Administration (Bengaluru)
🏢 IFQM
📍 Bengaluru