Position Title Dy. Manager / Manager – EXIM (Pharmaceutical Exports) Department Supply Chain / Finance / Regulatory & Compliance Reporting To Head – Supply Chain / Finance / Operations (as applicable) Location Thane Position Overview The Manager – EXIM is responsible for managing end‑to‑end export–import regulatory compliance for pharmaceutical products, with specific focus on DGFT, Foreign Trade Policy (FTP), Customs, ICEGATE, and export incentive schemes. The role ensures timely availability, optimal utilization, and closure of export authorisations, accurate realization of incentives, strong audit defensibility, and seamless coordination with internal and external stakeholders in a regulated pharmaceutical environment.

Key Responsibilities
1. Regulatory Compliance & Governance
• Ensure full compliance with Indian Foreign Trade Policy (FTP), DGFT regulations, Customs laws, and ICEGATE requirements applicable to pharmaceutical exports.
• Track and interpret amendments, notifications, public notices, and circulars impacting pharma exports and advise management on implications.
• Act as the internal regulatory expert for all DGFT, FTP, and Customs‑related matters.
• Ensure adherence to compliance expectations for regulated and semi‑regulated export markets. 2. License & Authorization Management
• Manage the complete lifecycle of:
• Advance Authorisations
• EPCG Licenses
• Any other DGFT‑issued approvals relevant to pharma exports
• Monitor utilization, export obligation fulfillment, timelines, and extensions to minimize compliance risk.
• Lead closure and redemption of licenses, including resolution of pending obligations and deviations.
• Support new applications, amendments, and extensions of Advance Authorisation and EPCG licenses. 3. Export Incentives & Financial Reconciliation
• Manage and reconcile pharma export incentives including:
• RoDTEP
• Duty Drawback
• Ensure reconciliation between:
• Books of Accounts
• ICEGATE records




• Actual receipts
• Investigate mismatches and coordinate rectifications with Finance, Customs authorities, and consultants.
• Maximize benefit realization while maintaining regulatory integrity. 4. Documentation, Certification & Submissions
• Coordinate and obtain Chartered Accountant certificates, including:
• FOB certification
• Consumption statements
• Export house certification
• Redemption‑related certifications
• Ensure accurate and compliant data submission to DGFT and consultants.
• Maintain structured documentation and audit trails for all regulatory filings and applications. 5. Stakeholder & Consultant Management
• Liaise effectively with internal teams:
• Manufacturing Plants
• Quality & Regulatory
• Logistics & Supply Chain
• Finance & Accounts
• Coordinate with external stakeholders:
• DGFT consultants
• Customs Clearing Agents
• Chartered Accountants
• Export Promotion Councils
• Government authorities
• Ensure timely document collation, validation, submission, and follow‑up. 6. Portal & System Administration
• Manage filings and data integrity on:
• DGFT Portal
• ICEGATE
• Update and maintain organization, license, and authorization details as required.
• Ensure system data aligns with physical documentation and financial records. 7. Audits, Notices & Risk Management
• Handle and respond to:
• Show cause notices
• Summons and communications from DGFT and Customs
• Coordinate responses with consultants, legal advisors, and management.
• Address audit queries (internal, statutory,



government) related to import–export and incentive schemes.
• Ensure strong audit defensibility in line with pharma compliance expectations. 8. MIS, Reporting & Controls
• Prepare and circulate periodic Management Information System (MIS) reports covering:
• License status and closures
• Pending export obligations
• Incentive claims and realizations
• Maintain robust tracking mechanisms with weekly or fortnightly reviews.
• Escalate compliance risks, delays, or regulatory issues to management promptly.
• Maintain structured record retention and document control. 9. Continuous Improvement & Advisory
• Identify opportunities to improve EXIM compliance processes in pharma operations.
• Advise management on favorable export schemes, incentives, and strategic trade benefits.
• Assist in defining and monitoring scopes of work for EXIM consultants and partners. Key Performance Indicators (KPIs)
• Timely closure of Advance Authorisations and EPCG licenses
• Zero regulatory non‑compliances or penalties
• Accurate and timely realization of export incentives
• Audit‑ready documentation and regulatory correspondence
• Effective risk escalation and issue resolution Qualifications & Experience
• Bachelor’s degree in Commerce / Finance / Management / Pharmacy (MBA preferred)
• 6–9 years of experience in EXIM / international trade compliance, preferably in the pharmaceutical or life sciences industry
• Strong working knowledge of:
• DGFT procedures
• FTP provisions
• Customs and ICEGATE processes Skills & Competencies
• Robust regulatory and compliance orientation
• High attention to detail and documentation discipline
• Excellent coordination and stakeholder management skills
• Analytical skills for incentives reconciliation and risk evaluation
• Ability to work independently in a regulated pharma environment

📌 Deputy Manager (Mumbai)
🏢 Inventia Healthcare
📍 Mumbai