What you’ll do Facilities and workplace operations Oversee housekeeping, repairs, pantry, equipment, utilities, power backup, HVAC and common areas Plan preventive maintenance schedules and track AMC renewals so nothing lapses Monitor workplace safety: fire safety equipment, first-aid kits, emergency exits, evacuation drills and security coordination Manage seating plans, space allocation, desk movements and meeting room readiness Handle minor fitouts, repairs and layout changes, coordinating with contractors and landlord or building management Vendor management Maintain an updated vendor database with contracts, rate cards, validity and contact escalation levels Get and compare quotations, and negotiate rates and terms within approved limits Onboard new vendors with the required documents (KYC, GST, agreements) Track SLA adherence, review vendor performance monthly or quarterly and escalate repeat issues Make sure contracts, AMCs and service agreements are renewed on time General administration Manage stationery, office supplies, inventory and consumables, with minimum stock levels and reorder tracking Handle access cards, visitor management, courier and mail, and company asset tagging Coordinate new-joiner desks, equipment and access with IT and HR, and asset recovery at exit Plan and execute internal events, townhalls, team celebrations and offsites Maintain agreements, licences, statutory registrations and administrative records Travel management Manage flight, hotel and local transport bookings,



changes and cancellations through our travel platform and agencies Make sure every booking follows approvals and travel policy, and flag exceptions Coordinate visas, travel insurance and urgent or international travel needs as required Verify travel invoices, track travel spends and support monthly reconciliation with Finance Work with travel partners on corporate rates and service issues Budgeting, cost tracking and reporting Maintain trackers for admin, facility, vendor and travel expenses against budget Prepare monthly MIS and cost reports for the manager, with variance explanations Flag overspends, savings opportunities and upcoming renewals early Support annual budget planning with historical data and vendor quotes What we’re looking for
• 4-6 years of experience in administration, facility management, operations or vendor coordination
• Bachelor’s degree in any discipline (Business Administration or Commerce preferred)
• Hands-on experience with vendor coordination, quotation comparison and negotiation
• Working knowledge of procurement, invoice verification, PO processes and expense tracking
• Good command of MS Excel / Google Sheets (lookups, pivots, trackers) and reporting
• Basic understanding of workplace safety and statutory compliance
• Robust communication, follow-through and problem-solving skills, including under pressure
• Comfortable handling multiple priorities independently and escalating at the right time

📌 Senior Administrator (Mumbai)
🏢 1Cell.Ai
📍 Mumbai