Event Outreach & Participant Coordination Executive (Female)Company: SkyNine Production

Location:
Ludhiana, Punjab, India

Job Type
Versatile / Hybrid Work Mode: Hybrid with Field Visits and On-Site Event Coordination Company DescriptionSkyNine Production is an event production company focused on creating engaging, professionally organized, and memorable experiences. We specialize in event planning, production, coordination, and creative execution. We are currently organizing an exciting fashion show and runway event in Ludhiana, bringing together aspiring models, fashion enthusiasts, designers, academies, and creative professionals. We are looking for an enthusiastic and confident female team member to join us in making this event successful through outreach, registrations, participant management, and event coordination. Role DescriptionThe Event Outreach & Participant Coordination Executive will work closely with the SkyNine Production team throughout the entire fashion show process, from initial promotion and registrations to event preparation and successful execution. The role involves connecting with academies, educational institutions, businesses, and creative professionals to introduce our event, generate leads, and encourage participation. The candidate will also coordinate with registered participants, assist with event preparations, manage participant-related communication, and support the team during rehearsals and the fashion show. This is a flexible, hybrid opportunity for someone who enjoys networking, communication, event planning, and working with people. The candidate will work alongside the SkyNine Production team and receive guidance and support throughout the process.

Key Responsibilities
Outreach & Registration Management
• Coordinate with dance academies, modelling academies, gyms, fitness centres, sports academies, colleges, schools, and other relevant institutions.
• Connect with fashion designers, makeup artists,



choreographers, and creative professionals.
• Introduce the fashion show through presentations and explain participation opportunities and registration procedures.
• Generate leads, follow up with interested individuals, and assist with successful registrations.
• Build and maintain professional relationships with potential participants and institutional partners. Participant Coordination & Management
• Maintain regular communication with registered participants.
• Share event updates, schedules, guidelines, and participation details.
• Collect and maintain participant information, registration records, and required documentation.
• Assist participants with queries related to registrations, auditions, rehearsals, timings, and event activities.
• Coordinate with the SkyNine Production team to ensure participants receive the necessary information and support.
• Assist with participant attendance, reporting times, and schedules. Event Preparation & On-Site Coordination
• Assist with event planning, preparation, and operational activities.
• Coordinate participant-related arrangements before and during the fashion show.
• Assist with backstage coordination, participant movement, reporting, and runway schedules.
• Communicate with participants, team members, and other event departments to ensure smooth execution.
• Help resolve participant-related issues and operational challenges during the event.
• Take responsibility for additional event-related coordination tasks as required.




• Remain actively involved with the team until the successful completion of the fashion show. Qualifications & Requirements
• Excellent communication and interpersonal skills.
• Confidence in interacting with academies, institutions, businesses, and participants.
• Strong organizational and coordination abilities.
• A proactive, responsible, and enthusiastic attitude.
• Ability to manage multiple responsibilities and work collaboratively.
• Basic knowledge of digital communication, presentations, and documentation.
• Willingness to attend meetings, field visits, rehearsals, and event-day activities in Ludhiana.
• Prior experience in event management, marketing, sales, hospitality, or coordination is an advantage but not mandatory. Work Schedule & Compensation
• Flexible

working hours
with a hybrid work arrangement.
• No fixed daily

working hours
or strict sales targets.
• Work schedules will be based on meetings, outreach activities, participant requirements, rehearsals, and event-related responsibilities.
• The candidate will work alongside the SkyNine Production team throughout the event process.
• Commission-based compensation linked to successful registrations, with performance incentives as applicable.
• On-site coordination will be required during rehearsals and the fashion show.

What We Offer
• Hands-on experience in fashion show production and event management.
• Opportunities to develop communication, coordination, networking, and management skills.
• Exposure to the fashion, entertainment, and creative industries.
• A collaborative working environment with the SkyNine Production team.
• An opportunity to contribute directly to the success of an exciting fashion event in Ludhiana. Interested candidates are welcome to apply and become a part of SkyNine Production.

📌 Event Management Assistant (Ludhiana)
🏢 SkyNine Production
📍 Ludhiana