Job SummaryWe are hiring an experienced Executive Assistant for one of our clients. The ideal candidate will provide high-level administrative, organizational

The role requires excellent communication, planning, coordination, confidentiality, and time-management skills. The candidate will also act as a key point of contact between the Managing Director and internal and external stakeholders.

- Key ResponsibilitiesManage the Managing Director's daily, weekly, and monthly calendar and schedule.
- Coordinate and confirm meetings, appointments, and business commitments.
- Handle emails, phone calls, correspondence, and official communications.
- Draft professional emails, letters, reports, and other business documents.
- Organize management meetings, board meetings, and business review meetings.
- Prepare meeting agendas, presentations, and required documents.
- Attend meetings, prepare Minutes of Meeting (MOM), and follow up on action items.
- Prepare PowerPoint presentations, reports, and confidential documents.
- Coordinate domestic and international travel, including flights, hotels, transportation, visas, and travel documentation.
- Maintain confidential executive records, files, and important documents.
- Coordinate with different departments and follow up on pending tasks and deadlines.
- Support customer visits, plant visits, leadership conferences, and other executive events.
- Assist with VIP hospitality and executive-level events.
- Coordinate corporate social media updates and support company communication activities.




- Handle sensitive business information with complete confidentiality and professionalism.
- Support special projects and other responsibilities assigned by the Managing Director.
- Use AI productivity tools such as ChatGPT or Copilot for research, drafting, presentations, and meeting summaries.
- Required QualificationsBachelor's degree in Business Administration, Commerce, Management, or a related field.
- 5–8 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant.
- Experience supporting CXOs, Directors, or Managing Directors is preferred.
- Executive Assistant or Executive Secretary certification will be an added advantage.
- Required SkillsExcellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Excellent time management and planning skills.
- High level of confidentiality and integrity.
- Solid MS Office skills, especially Excel, PowerPoint, and Outlook.
- Excellent presentation and documentation skills.
- Strong interpersonal and coordination skills.
- Professional executive presence and etiquette.
- Ability to work under pressure and meet deadlines.
- Knowledge of travel coordination, visa processing, and documentation.
- Familiarity with Microsoft Teams, Google Workspace, and digital documentation tools.
- Ability to use AI productivity tools effectively.

Key SkillsExecutive Assistant | Executive Secretary | Personal Assistant | Calendar Management | Travel Management | Meeting Coordination | MS Excel | PowerPoint | Outlook | Documentation | MOM | Stakeholder Management | Confidentiality | Corporate Events | CXO Support | AI Tools

📌 Executive Assistant (Hyderabad)
🏢 Zebulon Consulting
📍 Hyderabad