Designation: Senior Executive Administration

Department: Administration / Executive Office

Company: Tranquil Global

Company Website: https://www.tranquilglobal.com

Reporting To: Managing Director (MD)

Experience: 35 Years

Qualification: Graduate in any discipline; MBA or relevant postgraduate qualification preferred.

Location: Bangalore

1. Job Purpose

To provide comprehensive administrative and executive support to the Managing Director, ensure effective calendar and schedule management, coordinate meetings and business appointments, and oversee day-to-day administrative operations. The role requires a proactive, organized, and detail-oriented professional capable of handling confidential information and coordinating effectively with internal and external stakeholders.
1. Key Roles & Responsibilities

A. MD's Office & Executive Assistance Provide administrative and executive support directly to the Managing Director.

Manage the MD's daily schedule, appointments, meetings, and commitments.

Act as the primary coordination point between the MD and internal/external stakeholders.

Handle confidential correspondence, documents, and sensitive information.

Prepare meeting agendas, briefing notes, presentations, and other required documents.

Ensure timely follow-up on instructions and action points assigned by the MD.

B. Calendar & Schedule Management

Manage and maintain the MD's daily, weekly, and monthly calendar.

Schedule and coordinate internal and external meetings, appointments, and business engagements.

Prioritize meeting requests based on urgency and business requirements.

Avoid scheduling conflicts and ensure optimal utilization of the MD's time.

Send meeting invitations, reminders, and necessary pre-meeting information.

Coordinate changes in schedules and communicate updates to concerned stakeholders.

Maintain a forward calendar of important meetings, events, and commitments.

C. Meeting & Travel Coordination





Organize management meetings, client meetings, board meetings, and business reviews.

Coordinate meeting rooms, conference facilities, presentations, and refreshments.

Record meeting minutes and ensure follow-up on action items.

Arrange domestic and international travel, flight bookings, accommodation, and local transportation for the MD.

Prepare travel itineraries and coordinate travel-related requirements.

D. General Office Administration

Oversee daily office administration and ensure smooth functioning of office operations.

Coordinate housekeeping, maintenance, security, pantry, and facility management.

Monitor stationery, office supplies, and other administrative requirements.

Coordinate repairs and maintenance of office infrastructure and equipment.

Ensure a qualified and well-maintained working environment.

E. Vendor & Facility Management

Coordinate with vendors, service providers, and contractors.

Obtain quotations, negotiate service terms, and monitor vendor performance.

Manage administrative contracts, renewals, and service agreements.

Coordinate office maintenance, transportation, housekeeping, and security services.

Ensure timely processing of vendor invoices in coordination with Finance.

F. Employee & Management Coordination

Coordinate with department heads and employees on administrative matters.

Facilitate internal communication and management instructions.

Support employee onboarding and exit-related administrative activities.

Organize corporate events, meetings, and employee engagement activities.

Handle administrative queries and ensure timely resolution.

G. Documentation, MIS & Compliance

Maintain important administrative records, agreements, and documents.

Prepare administrative reports, expense statements, and MIS.

Monitor administrative budgets and identify cost optimization opportunities.

Ensure timely renewal of licenses, agreements, and other applicable documents.

Maintain proper documentation and confidentiality of MD's office records.

📌 Senior Administration Executive (Bengaluru)
🏢 Tranquil Peeplz
📍 Bengaluru