A. Secretarial and Administrative Support

- Manage the Director Principal's daily schedule, calendar and appointments.
- Schedule meetings, prepare agendas and maintain meeting records.
- Handle incoming and outgoing correspondence, emails and official communication.
- Draft letters, notices, circulars, reports and other official documents.
- Maintain confidential files, records and important documents.
- Ensure timely follow-up on instructions and pending tasks assigned by the Principal.

B. Communication and Coordination
- Act as the primary point of contact for the Director Principal's office.
- Coordinate communication between the Principal, management, HODs, educators, parents and visitors.
- Respond to routine queries and direct matters to the concerned departments.
- Coordinate parent meetings, staff meetings and official appointments.
- Maintain professional relationships with internal and external stakeholders.

C. School Operations and Coordination
- Coordinate with different departments to ensure the timely completion of assigned tasks.
- Assist in organising school events, meetings, workshops and official functions.
- Monitor and follow up on reports, submissions and deadlines.
- Coordinate with the Administration, HR, Accounts and Academic departments as required.
- Assist the Principal in implementing administrative decisions and school policies.
- Maintain records of important decisions, instructions and action points.

D. Documentation and Reporting
- Prepare daily, weekly and monthly reports as required.
- Maintain records of meetings, appointments and official communication.




- Ensure proper documentation and filing of school-related information.
- Track pending tasks and provide timely updates to the Director Principal.
- Handle confidential information with utmost discretion.

E. Visitor and Parent Management
- Welcome and attend to visitors, parents and other stakeholders.
- Schedule appointments and manage visitor interactions.
- Coordinate parent concerns and ensure they are directed to the appropriate department.
- Ensure smooth coordination during parent meetings and official visits.

1. Required Qualifications and Skills

- Graduate in any discipline; additional qualifications in Administration or Secretarial Practice will be an advantage.
- Minimum 2–3 years of experience in a similar administrative or secretarial role, preferably in an educational institution.
- Excellent verbal and written communication skills.
- Proficiency in MS Office, Google Workspace, email and documentation.
- Strong organisational and time-management skills.
- Ability to multitask and prioritise responsibilities.
- Professional conduct, confidentiality and attention to detail.
- Good interpersonal and coordination skills.

1. Key Competencies

- Confidentiality and integrity.
- Effective communication.
- Planning and organisation.
- Problem-solving and decision-making.
- Multitasking and follow-up.
- Professionalism and accountability.
- Ability to work under pressure.

Job Type: Permanent Pay: ₹15,000.00 - ₹18,000.00 per month

Advantages

- Food provided

Ability to commute/relocate:
- Goa, Goa: Reliably commute or planning to relocate before starting work (Required)

Experience:
- total work: 1 year (Preferred)

Work Location: In person

📌 SECRETARY TO DIRECTOR PRINCIPAL (Goa)
🏢 Sunshine Worldwide School
📍 Goa