DESIGNATION/ TITLE : Purchase Executive

DEPARTMENT: Purchase

REPORTING TO: Purchase Manager

KEY RESPONSIBILITIES

- Process purchase requisitions and raise purchase orders for raw materials, consumables, spares and services as per approved specifications.
- Obtain and compare quotations from vendors, and coordinate rate negotiations under the guidance of the Purchasing Manager.
- Follow up with vendors for timely delivery of materials and resolve delays or discrepancies in coordination with stores.
- Coordinate with production, stores and quality departments to understand material requirements and delivery schedules.
- Maintain and update vendor records, price lists, purchase order status and delivery schedules.
- Verify GRNs against purchase orders and invoices, and assist in resolving quantity/rate discrepancies with vendors.
- Assist in identifying and evaluating new vendors, and support vendor development activities.
- Maintain proper documentation of purchase orders, contracts, quotations and correspondence for audit and reference.
- Track open purchase orders and pending deliveries, and escalate critical shortages to the Purchasing Manager.
- Prepare periodic purchase reports (order status, pending deliveries, price comparisons) for management review.

JOB SPECIFICATION (Include essential Competencies, skills and Personality attributes)



of the incumbent

YEARS OF EXPERIENCE 2 - 4 years

QUALIFICATION

- Graduate/Diploma in Engineering, Commerce or Supply Chain Management; additional certification in Materials Management is a plus.

PREVIOUS EXPERIENCE

- Manufacturing Industry (Purchase/Procurement department)
- 2 - 4 years of experience as a Purchase Executive or in a similar procurement role, preferably within a manufacturing plant.
- Working knowledge of procurement processes, purchase order processing and vendor follow-up.
- Familiarity with ERP systems (SAP/Tally/other) and MS Excel for purchase tracking and reporting.
- Basic understanding of raw material markets and pricing relevant to the industry.

COMPETENCIES

- Purchase Order Processing & Vendor Follow-up.
- Basic Negotiation Skills.
- ERP / SAP (Purchase Module) & MS Excel.
- Knowledge of Purchase Documentation (PO, GRN, Invoice).
- Basic Inventory & Materials Planning Knowledge.

Behavioral Competencies Valuable communication and coordination skills.

Attention to detail and accuracy.

Ability to follow up persistently with vendors.

Good time management.

General Competencies

Team Player.

Discipline and Reliability.

Ability to work under pressure and meet deadlines .

📌 Purchase Executive (Mumbai)
🏢 E CON PACKAGING
📍 Mumbai