We are looking for an experienced and well-organized Project Secretary to provide administrative and secretarial support to senior management at our Powai office.

The ideal candidate must have prior experience handling the office of a HOD, CEO, Director, VP, or other senior-level executive.

Key Responsibilities:

- Assist the Business Administrator in arranging meetings, business lunches, and official engagements.
- Manage and maintain the Business Administrator's calendar, appointments, and schedules.
- Handle and update the Division Weekly Calendar (Rev. 1).
- Provide secretarial and administrative support to senior management.
- Assist with contracting administration-related activities.
- Handle visa, passport, and travel-related documentation.
- Guide office staff regarding administrative procedures and office protocols.
- Coordinate with internal departments and external stakeholders.
- Ensure smooth day-to-day administrative operations.
- Provide extended working-hour support whenever required by business needs.

Candidate Requirements
- Graduate in any discipline (mandatory).




- Minimum 10 years of relevant experience as a Secretary / Executive Secretary / Personal Secretary.
- Must have independently handled the office of a HOD, CEO, Director, VP, or senior-level executive.
- Excellent communication, coordination, and organizational skills.
- Strong knowledge of MS Office, Outlook, calendar management, and documentation.
- Experience in handling confidential information and senior management correspondence.
- Should be versatile to work beyond regular office hours whenever required.
- Candidates residing in Powai and nearby locations will be preferred.

Preferred Candidate Profile: Candidates from reputed engineering, EPC, infrastructure, oil & gas, or project-based organizations will be preferred. Work Location: Powai, Mumbai

Employment: Third-Party Contract (TPC)

Dhruma Thakore

Sr. Recruitment Executive

+91- (phone hidden) | [email protected] | https://authentic-staffing.com/

📌 Project Secretary (Mumbai)
🏢 AUTHENTIC STAFFING AGENCY
📍 Mumbai