Provide secretarial and administrative support to Project Manager / Project Director
Documentation
Maintain project files, records, correspondence and reports
Correspondence Draft emails, letters, MOMs and official communications
Meeting Coordination
Schedule meetings, prepare agendas and record Minutes of Meetings (MOM)
Document Tracking
Track incoming/outgoing documents, approvals and pending actions
Reporting
Prepare daily, weekly and monthly project reports
Coordination
Coordinate with engineering, procurement, construction and client teams
Travel & Meetings
Arrange travel, accommodation, appointments and meetings
Confidentiality
Candidate Requirements
- Graduate in any discipline (mandatory).
- Minimum 10 years of relevant experience as a Secretary / Executive Secretary / Personal Secretary.
- Excellent communication, coordination, and organizational skills.
- Robust knowledge of MS Office, Outlook, calendar management, and documentation.
- Experience in handling confidential information and senior management correspondence.
- Should be flexible to work beyond regular office hours whenever required.
Preferred Candidate Profile: Candidates from reputed engineering, EPC, infrastructure, oil & gas, or project-based organizations will be preferred.