We are seeking an organized, proactive, and welcoming Office Administrator to manage front office reception, day-to-day administrative operations, and end-to-end courier/logistics management. You will serve as the primary point of contact for visitors, clients, and vendors, ensuring our facility operates smoothly, professionally, and efficiently.

Key Responsibilities

1. Front Office & Reception Management

- Welcome clients, visitors, and guests with a professional, helpful attitude.
- Manage the central telephone system: answer, filter, and route incoming calls and take detailed messages.
- Maintain a clean, qualified, and presentable reception area, lobby, and meeting rooms.
- Manage meeting room schedules, set up conference equipment, and arrange refreshments for meetings.
- Oversee visitor logs, issue guest badges, and enforce security entry protocols.

2. General Office Administration

- Coordinate with facility maintenance teams, cleaning crews, and vendors for equipment repair, office upkeep, and utility management.




- Assist HR and Operations with employee onboarding administrative logistics (access cards, welcome kits, workstation setup).
- Maintain physical and digital filing systems, office directories, and administrative record-keeping.
- Process vendor invoices, administrative purchase requests, and petty cash expenses.

3. Courier & Mail Management

- Handle all incoming and outgoing mail, domestic shipments, and international couriers (e.g., DHL, FedEx, local dispatch).
- Log, sort, and distribute incoming packages and letters to appropriate team members promptly.
- Coordinate with courier vendors for timely pickups, track shipments, and resolve delivery delays or issues.
- Maintain records of shipping costs, verify courier invoices, and reconcile billing with the finance team.
- Prepare shipping documents, air waybills, and customs invoices when required.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Office Administrator (Kochi)
🏢 Wudapple Impex u0026 Trades
📍 Kochi