HR & ADMINISTRATION MANAGER

Industry: Real Estate Development / ConstructionExperience: 5+ YearsLocation: Corporate Office with travel to Project/Site Offices as requiredCompany Size: Approximately 200 EmployeesEmployment Type: Full-TimeReporting To: Management / Senior Management

1. JOB PURPOSE

We are looking for an experienced and proactive HR & Administration Manager to independently manage and strengthen the Company's HR and administrative functions.

The ideal candidate should have 5+ years of relevant experience, preferably in a real-estate developer, construction or infrastructure organisation, with strong communication skills, good command of English, excellent coordination abilities and the flexibility to travel to project/site offices whenever required.

The candidate will be responsible for end-to-end HR operations, recruitment, employee engagement, HR documentation, administration, statutory coordination, manpower management and site HR support.

2. KEY RESPONSIBILITIES

A. Recruitment & Manpower Planning

· Handle end-to-end recruitment for corporate office and project/site requirements.

· Understand manpower requirements from various departments and project teams.

· Prepare job descriptions and coordinate job postings, sourcing, screening and interviews.

· Manage recruitment through job portals, consultants, references and other channels.

· Coordinate offer letters, appointment letters, joining formalities and onboarding.

· Maintain an updated manpower plan and recruitment tracker.

· Ensure timely closure of critical and project-related vacancies.

· Maintain candidate database and recruitment MIS.

· Develop effective recruitment channels to reduce hiring cost and turnaround time.

B. HR Operations

· Manage complete employee lifecycle from joining to separation.

· Maintain employee personal files, HR records and documentation.

· Manage attendance, leave and employee records.

· Coordinate payroll inputs with the Accounts/Finance team.

· Monitor probation, confirmation, transfers, promotions and increments.

· Ensure timely issuance of HR letters and certificates.

· Maintain accurate HR MIS and employee master data.

· Handle employee grievances and day-to-day HR matters.

C. Employee Relations & Performance Management

· Act as a point of contact for employees and management on HR matters.

· Address employee grievances professionally and confidentially.

· Support implementation of performance appraisal and KPI systems.

· Monitor probation reviews and performance-related documentation.

· Assist management in disciplinary matters in accordance with company policy.

· Conduct exit interviews and analyse employee attrition.

· Promote professional work culture and employee engagement.

D. HR Policies & Compliance

· Implement and maintain HR policies, procedures and employee handbook.

· Ensure HR processes are properly documented and followed.

· Coordinate applicable labour and employment-related statutory compliances with internal/external consultants.





· Maintain records required for audits and statutory requirements.

· Ensure and monitor applicable statutory compliances, including PF, ESIC, Professional Tax, Gratuity, Bonus, Labour Laws and Contract Labour/Contractor/vendor compliance, with proper coordination, verification and documentation.

· Assist management in handling labour/HR notices, inspections and related matters, wherever applicable.

E. Site / Project HR Coordination

· Travel to project/site offices whenever required.

· Coordinate with Project Heads and site management regarding manpower requirements and employee-related matters.

· Monitor site-level attendance, manpower deployment and HR documentation.

· Ensure corporate HR policies are implemented consistently at project locations.

· Support resolution of employee and site manpower issues.

· Coordinate with contractors/agencies regarding manpower and required documentation.

· Prepare site HR reports and submit the same to management.

F. Administration

· Manage day-to-day administration of the corporate office and coordinate with project offices.

· Supervise office housekeeping, security, pantry, office maintenance and general administrative activities.

· Coordinate office vendors, service providers and facility-related requirements.

· Manage office assets, employee ID cards, stationery and administrative records.

· Coordinate travel, accommodation and other administrative arrangements for employees/business requirements, wherever applicable.

· Ensure smooth functioning of office facilities and support services.

· Monitor administrative expenses and maintain appropriate records.

G. Management Reporting & MIS

Prepare and present periodic HR & Administration MIS covering, inter alia:

· Total manpower and department-wise headcount

· New joinings

· Resignations and attrition

· Open positions and recruitment status

· Attendance and leave

· Probation/confirmation status

· Employee movement

· Payroll inputs

· Site manpower

· Training and employee development

· HR/statutory compliance status

· Administrative expenses and key issues

3. REQUIRED QUALIFICATION & EXPERIENCE

· Bachelor's degree in Human Resources, Business Administration, Management or a related field.

· MBA/PGDM in HR will be an advantage.

· Minimum 5 years of relevant HR experience.

· Experience in real estate development, construction, infrastructure or related industry will be preferred.

· Experience handling HR for an organisation of approximately 150–300 employees will be an advantage.

· Should have hands-on experience in recruitment and HR operations.





· Experience in handling site/project manpower will be preferred.

4. REQUIRED SKILLS The candidate should have:

· Excellent written and verbal English communication skills.

· Strong interpersonal and employee-handling skills.

· Good recruitment and interviewing skills.

· Strong administrative and coordination abilities.

· Good knowledge of MS Excel, Word and PowerPoint.

· Ability to prepare professional HR reports, letters and MIS.

· Strong follow-up and execution skills.

· Ability to work independently and take ownership.

· Good organisational and time-management skills.

· Professional approach with high confidentiality and integrity.

· Ability to communicate effectively with senior management, employees, consultants and site teams.

· Willingness to travel to project/site offices as and when required.

5. KEY PERSONAL ATTRIBUTES

We are looking for a candidate who is:

· Proactive and solution-oriented

· Well organised and disciplined

· Confident in dealing with employees at all levels

· Comfortable interacting with senior management

· Solid in communication and documentation

· Practical in handling employee and site issues

· Capable of working independently

· Flexible to travel to project locations

· Mature, professional and discreet in handling confidential matters

6. KEY PERFORMANCE INDICATORS (KPIs)

The performance of the position will be evaluated based on:

1. Timely closure of manpower requirements.
2. Quality and retention of new hires.
3. Recruitment turnaround time.
4. Accuracy and timeliness of HR records and payroll inputs.
5. Employee grievance resolution.
6. HR and statutory compliance.
7. Implementation of HR policies and processes.
8. Accuracy and timeliness of HR MIS.
9. Effective coordination with project/site offices.
10. Administrative efficiency and cost control.
11. Employee engagement and retention.
12. Overall responsiveness to management and employee requirements.

7. ROLE SUMMARY FOR JOB POSTING Position: HR & Administration ManagerExperience: 5+ YearsIndustry: Real Estate / ConstructionTeam Size: Approximately 200 EmployeesLocation: Corporate Office + Project/Site Visits

Key Focus Areas: Recruitment | HR Operations | Employee Relations | HR Compliance | Administration | Site HR | Payroll Coordination | HR MIS

Preferred Candidate: An experienced HR professional with strong English communication, hands-on recruitment and HR operations experience, preferably from the real-estate/construction sector, who is comfortable independently managing HR & Administration and travelling to project sites whenever required.

Pay: Up to ₹55,000.00 per month

Benefits

- Provident Fund

Application Question(s):
- Have you worked on all of the following ? - Recruitment | HR Operations | Employee Relations | HR Compliance | Administration | Site HR | Payroll Coordination | HR MIS

Location:
- Vasai, Maharashtra (Required)

Work Location: In person

📌 Manager - HR & Admin (Vasai-Virar)
🏢 SSthapatya developers
📍 Vasai-Virar