We are looking for a proactive and organised Logistics Coordinator to manage end-to-end logistics for our projects, including material movement, transportation, dispatches, deliveries, and coordination between our office, factory, vendors, and project sites.

The ideal candidate should be comfortable managing multiple requirements simultaneously, ensuring materials reach the right location on time, and maintaining proper documentation and tracking throughout the process.

Key Responsibilities

Logistics Planning: Plan and coordinate transportation, vehicle bookings, dispatches, and deliveries based on project timelines and operational requirements.

Material Movement: Coordinate the movement of materials, equipment, fabricated structures, and other project-related items between the factory, vendors, office, warehouses, and site locations.

Vendor Coordination: Liaise with transporters, suppliers, vendors, and internal teams to ensure timely pickups, dispatches, and deliveries.

Factory & Site Coordination: Work closely with the production and project teams to understand material readiness, delivery schedules, site requirements, and execution timelines.

DispatchManagement: Ensure materials are packed, documented, dispatched, and delivered as per the required schedule.

Documentation & Tracking: Maintain records of dispatches, delivery challans, invoices, transport details, proof of delivery, and other relevant logistics documents.

Cost Management: Track transportation and logistics expenses, compare vendor quotations where required, and identify opportunities to optimise costs.





Inventory Coordination: Coordinate with the inventory team to verify material availability, quantities, and movement records before dispatch.

Issue Resolution: Proactively handle delays, vehicle availability issues, transit-related problems, and last-minute logistical changes.

Reporting: Maintain logistics trackers and provide regular updates on delivery status, pending dispatches,expenses, and potential delays.

Requirements

● 2–4 years of experience in logistics, dispatch, transportation, or supply chain coordination.

● Experience coordinating material movement between factories, vendors, warehouses, and project sites.

● Robust coordination and follow-up skills with the ability to manage multiple deliveries and timelines.

● Good documentation, record-keeping, and basic Excel or Google Sheets skills.

● Ability to coordinate with multiple internal and external stakeholders.

● Strong problem-solving skills and attention to detail.

● Ability to work in a fast-paced, deadline-driven environment.

Preferred Qualifications

● Experience in event production, exhibitions, fabrication, experiential marketing, retail installations, or project-based businesses.

● Familiarity with transportation vendors, loading/unloading arrangements, and material dispatch processes.

● Experience using ERP or inventory management systems is an advantage.

What We’re Looking For

Someone who takes ownership, follows through on commitments, anticipates logistical

Warm regards,

Sairose Mosani

Whizz HR

- We Whizz for you!

📌 Logistics Coordinator (Mumbai)
🏢 Whizz HR
📍 Mumbai