Role Overview

We are looking for a highly organized and proactive Leadership Support & Business Administration Specialist to provide direct administrative and executive support to senior leadership while assisting with day-to-day business operations and finance administration.

The ideal candidate should have prior experience supporting a Founder, CEO, or senior executive, with the ability to manage schedules, coordinate meetings, handle correspondence, maintain records, and ensure smooth administrative operations. Basic hands-on experience in finance-related activities such as payroll coordination, bookkeeping, invoice processing, and expense tracking is also expected.

Key Responsibilities

1. Executive & Leadership Support

- Manage calendars, appointments, meetings, and scheduling for senior leadership.
- Coordinate internal and external meetings, including preparing agendas and following up on action items.
- Handle professional correspondence, emails, and communication on behalf of leadership.
- Assist with travel arrangements, meeting logistics, and other executive requirements.
- Track pending tasks, deadlines, and follow-ups to ensure timely completion.

2. Administrative & Business Operations

- Oversee routine administrative activities and ensure smooth day-to-day operations.
- Maintain organized digital records, documents, reports, and business correspondence.
- Coordinate with internal teams, external stakeholders, vendors, and service providers.
- Assist with preparing presentations, reports, meeting notes, and other business documents.
- Support process improvements and ensure administrative tasks are completed efficiently.

3. Finance & Payroll Administration

- Assist with payroll coordination and maintain accurate payroll records.




- Support bookkeeping, invoice processing, and payment-related documentation.
- Track business expenses and assist with bank and credit card reconciliations.
- Maintain financial records and support basic budgeting and expense reporting.
- Coordinate with relevant stakeholders to ensure timely completion of finance-related tasks.

Required Skills & Qualifications

- Minimum 3 years of experience in Executive Assistance, Administrative Support, or a similar role.
- Previous experience directly supporting a Founder, CEO, or senior leadership team is essential.
- Robust calendar management, scheduling, communication, and coordination skills.
- Practical exposure to payroll, bookkeeping, invoices, expense management, or financial administration.
- Proficiency in MS Office, Google Workspace, and administrative tools.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.

Preferred Candidate Profile

- Candidates with experience in service-based organizations, consulting firms, or professional services environments.
- Someone who is comfortable working independently in a remote setup.
- A proactive individual who can anticipate leadership requirements and manage responsibilities with minimal supervision.
- Someone who can balance executive support with routine administrative and finance-related tasks.

Important: This is primarily an Executive Assistance and Administrative Support role, with additional responsibilities in Finance and Business Operations. Candidates must have clearly demonstrated EA experience in their CV, preferably supporting a Founder or CEO.

📌 Leadership Support & Business Administration (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai