We are looking for a detail-oriented HR Operations Specialist to manage employee documentation, background verification, document verification, and offer letter generation. The ideal candidate will ensure smooth pre-joining processes, maintain accurate employee records, and support the HR team in delivering effective HR operations.
Key Responsibilities
1. Background Verification (BGV)
* Initiate and coordinate background verification for selected candidates.
- Liaise with third-party verification agencies to ensure timely completion of BGV checks.
- Track verification status and follow up on pending cases.
- Review BGV reports and escalate discrepancies or adverse findings.
- Maintain confidential records of verification reports.
2. Document Verification
- Collect and verify candidate documents, including educational certificates, identity proofs, address proofs, and previous employment documents.
- Validate the authenticity and completeness of submitted documents.
- Follow up with candidates for missing or incomplete documents.
- Maintain accurate digital records of verified documents.
3. Offer Letter Generation
- Prepare and generate offer letters as per approved salary structures and company policies.
- Ensure accuracy of candidate details, designation, compensation, joining date, and employment terms.
- Coordinate with HR and recruitment teams for offer approvals and release.
- Track offer acceptance and maintain records of issued and accepted offers.
4. HR Operations & Reporting
- Maintain candidate and employee documentation in the HRMS.
- Update trackers for BGV, document verification, and offer letter status.
- Ensure timely completion of pre-joining formalities.
- Support onboarding activities and maintain confidentiality of employee information.
Required Qualifications & Skills
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1–3 years of experience in HR Operations, BGV, or HR Documentation.
- Good understanding of background verification and pre-employment documentation.
- Proficiency in MS Excel, MS Office, and HRMS tools.
- Strong attention to detail and organizational skills.
- Excellent communication and follow-up skills.
- Ability to handle confidential information with discretion.
Key Competencies
- Accuracy and attention to detail
- Process management and coordination
- Confidentiality and data integrity
- Time management and follow-up
- Problem-solving and stakeholder coordination