HR Executive (HR Administration Operations)

Experience: 1-2 Years

Department: Human Resources

Designation: HR Executive

Employment Type: Full-Time

Job Summary

We are looking for a proactive and detail-oriented HR Executive to manage day-to-day HR administrative and operational activities. The candidate will be responsible for ensuring smooth HR operations, maintaining employee records, coordinating employee lifecycle processes, managing attendance and leave records, and providing administrative support to the HR team.

The ideal candidate should have positive communication, coordination, organizational, and documentation skills, along with a basic understanding of HR policies and procedures.

Key Responsibilities

- HR Administration Employee Records
- Maintain and update employee personal files, HR records, and employee databases.
- Manage employee documentation, including joining forms, ID proofs, educational certificates, and other relevant records.
- Prepare and issue HR-related documents such as offer letters, appointment letters, confirmation letters, and other employee communications.
- Ensure proper maintenance of employee records and HR documentation.
- Employee Lifecycle Management
- Coordinate onboarding and joining formalities for new employees.
- Conduct employee induction and facilitate the completion of joining documentation.
- Coordinate employee exit formalities, including clearance, asset recovery, and exit documentation.
- Maintain employee master data and update changes related to employee status, designation, department, and reporting structure.
- Attendance Leave Management
- Monitor daily employee attendance, absenteeism, late coming, and regularization requests.
- Maintain and track employee leave records and attendance-related data.
- Coordinate with employees and reporting managers regarding attendance discrepancies.
- Assist in monthly attendance verification and payroll inputs.




- HR Operations Coordination
- Handle day-to-day HR operational activities and employee queries.
- Coordinate with employees, reporting managers, and internal departments for smooth HR operations.
- Support the implementation and communication of HR policies and procedures.
- Maintain trackers and MIS reports related to employee data, attendance, onboarding, exits, and other HR activities.
- Ensure timely completion of routine HR activities and follow-ups.
- General Administration
- Handle office administration and facility-related coordination.
- Coordinate office requirements, housekeeping, stationery, and other administrative needs.
- Maintain records of company assets and coordinate asset allocation and recovery.
- Liaise with vendors and service providers for administrative requirements.
- Support the HR team in organizing employee engagement activities and internal events.

Required Skills Qualifications

- Bachelor's degree in HR, Business Administration, or a related field.
- 1-2 years of experience in HR Administration and HR Operations.
- Basic knowledge of HR processes, employee lifecycle management, attendance, and leave management.
- Working knowledge of MS Excel, Word, and Google Sheets.
- Experience working with HRMS/payroll systems such as GreytHR will be an added advantage.
- Good verbal and written communication skills.
- Strong coordination, follow-up, and documentation skills.
- Ability to multitask and manage routine HR activities independently.
- High level of confidentiality, attention to detail, and organizational skills.

Preferred Candidate Profile

- Candidates who have hands-on experience in HR administration and operational activities.
- Should be proactive, approachable, and employee-friendly.
- Should possess good follow-up and problem-solving abilities.
- Must be comfortable handling multiple HR and administrative responsibilities.

This job is provided by Shine.com

📌 Hr Executive (Bengaluru)
🏢 ExcelR
📍 Bengaluru