Role & responsibilities

- Greet and welcome guests, clients, and visitors professionally and direct them to the concerned employee or department.

- Prepare and display customized welcome boards for visiting clients, delegates, auditors, and other significant guests.

- Coordinate with security for visitor entry, maintain visitor records, notify concerned employees, and arrange safety kits for factory visits as required.

- Attend, screen, and transfer incoming calls and provide accurate general information by telephone, email, or in person.

- Maintain a clean, organized, and presentable reception area with necessary stationery, brochures, and visitor materials.

- Handle incoming and outgoing couriers, dispatch tracking, invoice verification, and related registers; ensure timely handover to respective staff on their desk.

- Coordinate meeting room readiness, refreshments, and hospitality arrangements for clients, guests,



and internal meetings.

- Support HR and Administration in training coordination, including venue setup, stationery, and refreshments.

- Monitor front office supplies and inventory and coordinate replenishment with the Purchase Department and with Staff as and when needed.

- Prepare and maintain administrative reports, visitor registers, records, and basic data entry as directed by the Admin Manager.

- Assist the Admin Manager with authorized basic SAP-related work and supporting documentation.

- Provide logistical support for employee engagement activities, company events, official visits, and internal programs.

- Perform additional clerical, administrative, and coordination duties assigned by HR, the Admin Manager, or Management.

📌 Front Desk Receptionist (Ahmedabad)
🏢 IRM Offshore & Marine Engineers
📍 Ahmedabad