Job Title: Founder's Office Executive / Management Trainee

Department: Administration

Experience: 0–3 Years (Freshers with robust coordination and management skills may also apply)

Location: Kolkata

Employment Type: Full-Time

Reporting To: Founder / Senior Management

About the Role

We are looking for a proactive, organised and detail-oriented professional to join the Founder's Office as an Executive / Management Trainee. The candidate will work closely with the Founder and senior management, handling administrative operations, vendor coordination, contract management, payments, utilities and inter-company coordination.

This role offers an opportunity to gain cross-functional business exposure and understand the overall functioning of multiple business entities.

Key Roles & Responsibilities

- Administration Management
- Manage day-to-day administrative activities and office operations.
- Coordinate with internal departments for smooth functioning.
- Maintain records, documentation and administrative trackers.
- Ensure timely completion of assigned tasks.
- Vendor Management
- Identify, coordinate and maintain relationships with vendors and service providers.
- Collect quotations and compare vendor proposals.
- Track vendor performance, service quality and delivery timelines.
- Maintain an updated vendor database.
- Contract Management
- Maintain and organise company agreements, contracts and renewals.
- Track contract expiry dates and renewal requirements.
- Coordinate with vendors and internal stakeholders for contract execution.
- Ensure proper documentation and record-keeping.
- RFQ (Request for Quotation) Management
- Prepare and circulate RFQs to relevant vendors.
- Collect quotations and prepare comparative statements.




- Follow up with vendors for pending quotations.
- Coordinate with relevant departments for approvals and finalisation.
- Utilities Management
- Monitor office utilities such as electricity, internet, telephone, housekeeping and other facility-related services.
- Coordinate with service providers for maintenance and troubleshooting.
- Track utility expenses and ensure timely payments.
- Payments Management
- Coordinate with the Finance and Accounts team for vendor payments.
- Maintain payment trackers and follow up on pending payments.
- Verify supporting documents, invoices and payment approvals.
- Ensure payments are processed within defined timelines.
- Digital Document Library Creation
- Develop and maintain a centralised digital document library.
- Digitise, scan, categorise and organise company documents.
- Establish a systematic folder structure for easy document retrieval.
- Maintain proper version control and document accessibility.
- Ensure important documents are securely stored and updated.
- Group Company Coordination
- Coordinate with different group companies for administrative and operational requirements.
- Act as a coordination point between the Founder and various business entities.
- Follow up on pending tasks, reports and documentation.
- Maintain trackers for inter-company activities and deliverables.





Important Skills & Competencies

- Excellent coordination and communication skills.
- Strong organisational and multitasking abilities.
- Good knowledge of MS Excel, Word, Google Sheets and Google Drive.
- Solid follow-up and execution capabilities.
- Attention to detail and documentation skills.
- Ability to manage multiple assignments independently.
- Problem-solving attitude and willingness to learn.
- High level of ownership, accountability and confidentiality.

Ideal Candidate Profile

- Graduate in any discipline; BBA/MBA candidates will be preferred.
- Freshers or candidates with 0–3 years of relevant experience.
- Candidates interested in business operations, administration and management.
- Should be comfortable working directly with the Founder and senior leadership.
- Must have a proactive, hands-on and execution-oriented approach.

Key Performance Indicators (KPIs)

- Timely completion of administrative activities.
- Effective vendor coordination and quotation management.
- Proper tracking of contracts and renewal dates.
- Timely processing and follow-up of vendor payments.
- Creation and maintenance of a structured digital document library.
- Effective coordination across all group companies.
- Timely closure of tasks assigned by the Founder.

What This Role Offers

- Direct exposure to the Founder and senior management.
- Opportunity to understand multiple business functions.
- Cross-functional exposure across group companies.
- Opportunity to develop business management and operational skills.
- Potential career growth into Business Operations, General Management or Founder's Office roles.

📌 Founder's Office Executive / Management Trainee (Kolkata Metropolitan Area)
🏢 SINEO
📍 Kolkata Metropolitan Area