We are looking for an experienced Export Documentation Executive from a freight forwarding background to handle bookings, BL and HBL preparation, VGM updates and end-to-end export documentation with various shipping lines.

Key Responsibilities

- Place bookings with various shipping lines through their online portals and by email
- Prepare Master BL (MBL) and House BL (HBL) accurately as per shipper’s instructions and shipping bill details
- Submit BL instructions and drafts (SI) to shipping lines through liner websites or by email, and follow up for confirmation
- Update and submit VGM (Verified Gross Mass) to liners before cut-off
- Check BL drafts, make corrections and ensure timely release of final BLs (Original/Telex/Seaway)
- Track cut-offs, container availability, gate-in and vessel sailing
- Coordinate with shippers, CHA, CFS/ICD, transporters, shipping lines and overseas agents
- Share shipment status updates with clients and overseas agents
- Maintain accurate shipment records and resolve documentation and billing queries

Required Qualifications & Skills





- Graduate in any discipline; degree or PG diploma in shipping and logistics preferred
- Minimum 2 years’ export documentation experience in a freight forwarding company (candidates from other backgrounds will not be considered)
- Hands-on experience in MBL and HBL preparation
- Experience using shipping line websites and portals for booking, BL submission and VGM
- Working knowledge of Incoterms, BL types, HS codes and customs procedures
- Proficient in MS Office (Excel, Word) and email
- Robust attention to detail and accuracy
- Good written and spoken communication (English plus local language)
- Ability to work under deadline pressure and handle multiple shipments

Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month

Education

- Bachelor's (Preferred)

Experience:
- Export Freight Forwarding documentation: 2 years (Required)

Work Location: In person

📌 Executive – Export Documentation (Freight Forwarding) (Kochi)
🏢 REC MARITIME
📍 Kochi