We are seeking a highly organized, proactive, and discreet Executive Assistant to support our CEO and manage the daily operations of the executive office. The ideal candidate will serve as the primary point of contact for internal and external stakeholders, manage complex calendars, coordinate international travel, and handle sensitive information with the utmost confidentiality. This role requires excellent time management skills, the ability to prioritize tasks in a fast-paced environment, and a strong proficiency in managing schedules across multiple global time zones.

Role & responsibilities

- Information and Communication Management Manage information flow in a timely and accurate manner.

Maintain and ensure strict qualified discretion and confidentiality regarding all business and personal matters.

Act as the primary point of contact among management, employees, clients, and other external partners.

Handle, screen, and direct phone calls and correspondence directed to managers and supervisors.

- Calendar and Meeting Coordination Manage the CEO's calendar, schedule meetings, and set up interviews.





Book meeting rooms and coordinate all necessary logistics for appointments.

Act as a scribe for tracking client enquiries and potential Requests for Quotations (RFQ) coming through the website.

Follow up on leads and track client engagement through the pipeline.

- Travel and Expense Management Coordinate detailed domestic and international travel arrangements, including flights, ground transportation, and hotel bookings.

Create comprehensive travel itineraries.

Arrange accommodations and prepare timely expense reports.

- Time Zone and Operations Support Demonstrate seamless coordination across multiple global time zones, specifically PST, IST, EST, SGT, and GMT.

Provide general administrative support to ensure smooth daily operations.

Organize daily workload by priorities and meet strict deadlines in a quick-paced, quickly changing setting.

Apply a proactive approach to problem-solving with strong decision-making skills.

📌 Executive Assistant (Chennai)
🏢 Venturapranas Accounting
📍 Chennai