About CTS Group

CTS Group is a fast-growing international design and build company specialising in data center development across Europe, the Middle East, Latin America and India. We combine engineering excellence, innovation and digital transformation to deliver high-performance, sustainable and future-ready data center solutions.

With over 40 nationalities represented across our teams, CTS fosters a cooperative, inclusive and high-performance culture where innovation and technical precision drive every project. Beyond construction, CTS develops digital systems and standardised modular data center units to meet the evolving needs of hyperscalers, colocation providers and enterprise clients.

In India, CTS India operates a production campus in Chennai for the manufacturing and prefabrication of modular data center units, supported by a growing engineering and design center in Mumbai.

Role Overview The Executive Assistant to the CEO provides high-level secretarial, administrative, travel and coordination support to the CEO, visiting Group executives and the India leadership team.

The role combines leadership support, correspondence management, meeting coordination and domestic/international travel planning, ensuring the CEO's office runs smoothly and efficiently.

Key Responsibilities

Leadership and Secretarial Support

- Provide day-to-day secretarial and administrative assistance to the CEO and the leadership team.
- Coordinate meetings based on instructions received from the CEO, leadership team or their respective offices.
- Assist with meeting invitations, conference-room bookings, virtual meeting arrangements and participant coordination.
- Support leaders with printing, scanning, filing, document compilation and other routine office assistance.




- Maintain appropriate confidentiality while handling leadership-related documents and information.

Travel and Visit Coordination

- Coordinate domestic and international travel arrangements for the CEO, leadership team and visiting Group executives.
- Arrange flights, accommodation, airport transfers, local transportation and other travel related requirements through approved service providers.
- Prepare and circulate travel itineraries and ensure that all necessary confirmations are available before travel.
- Coordinate invitation letters, visa-support documents and other travel documentation in consultation with the responsible departments.
- Assist with the compilation of travel bills, supporting documents and expense statements for the leadership team.

Correspondence and Documentation

- Receive, record and route incoming correspondence to the appropriate person or department.
- Coordinate courier, dispatch and document delivery activities relating to leadership support work.
- Maintain systematic physical and electronic records relating to leadership-support activities.
- Follow document-retention and confidentiality requirements established by the Company.

Meeting and Event Support

- Coordinate office requirements for important meetings, workshops, town halls and company events attended by the CEO or leadership team. • Work closely with Administration, HR, IT,



Finance and Travel to ensure smooth leadership support.
- Provide administrative support for special assignments and business events, as required.
- Undertake other administrative and coordination responsibilities assigned by the CEO, HR or authorised leadership representatives.

Required Qualifications and Experience

- Bachelor's degree in any discipline.
- Diploma or certification in secretarial practice, office administration, hospitality or business administration would be an advantage.
- 8+ years of relevant experience in secretarial support, executive assistance or leadership coordination roles, including experience supporting C-suite or senior leadership.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and calendar/scheduling tools.
- Proven experience supporting senior executives in a professional corporate environment.
- Experience coordinating domestic and international travel, including visa-support documentation, will be an advantage.

Required Skills and Competencies

- Excellent spoken and written English.
- Professional telephone, email and correspondence etiquette.
- Strong interpersonal skills and the confidence to interact with senior executives and Group leadership.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and virtual-meeting platforms.
- Strong organisational, coordination and follow-up skills.
- Ability to prioritise multiple tasks and manage time-sensitive requirements independently.
- High standards of discretion, integrity and confidentiality.
- Attention to detail and accuracy in documentation and communication.
- Proactive, dependable and service-oriented approach.
- Ability to remain composed and professional in a fast-paced work environment.

📌 Executive Assistant To Chief Executive Officer (Mumbai)
🏢 DC Forte India
📍 Mumbai