Role & responsibilities

Calendar and schedule management

- Manage the executives calendar, scheduling and prioritizing meetings, calls, and events

- Resolve conflicts and protect time for focused work

- Coordinate across time zones and with external stakeholders

Communication and correspondence

- Screen and manage emails, calls, and requests on the executives behalf

- Draft, proofread, and send correspondence, memos, and presentations

- Act as the main point of contact between the executive and internal teams, clients, and partners

Travel and logistics

- Plan and book domestic and international travel, including itineraries, accommodations, and visas

- Prepare briefing materials and travel documents

Meeting and event support

- Prepare agendas, briefing notes, and materials before meetings

- Take minutes, capture action items, and follow up on deadlines

- Organize board meetings, offsites, and company events

Administrative and financial tasks

- Process expense reports, invoices,



and reimbursements

- Track budgets, and maintain records and filing systems

- Prepare reports, spreadsheets, and data summaries

Project and priority support

- Track the executives goals, projects, and deliverables

- Conduct research and compile information for decision-making

- Support special projects and ad hoc requests

Confidentiality and relationship management

- Handle sensitive information with discretion

- Build robust relationships with leadership, staff, and external contacts

Requirements

- 3-5+ years of experience supporting senior leaders

- Excellent written and verbal communication

- Strong organization, prioritization, and time management

- Proficiency with Google Workspace or Microsoft Office, and scheduling and expense tools

- High discretion, initiative, and problem-solving ability

📌 Executive Assistant To Chief Executive Officer (Ahmedabad)
🏢 The Concrete SHOP
📍 Ahmedabad