Role & responsibilities

1. Verify material receipts and prepare GRNs: Match purchase orders, delivery challans and invoices with actual receipts. Record partial deliveries, shortages, excess supply, damage and rejected quantities, with supporting documents.

2. Maintain item masters and material movements: Keep material codes, descriptions, brands, specifications and units accurate. Update receipts, contractor issues, returns, transfers and wastage, including building-, floor- and contractor-wise consumption records.

3. Reconcile physical stock with ERP balances: Conduct periodic stock verification with the storekeeper, investigate differences and coordinate documented corrections through the approval process.

4. Maintain site documentation and MIS: Collect engineer-verified progress records, measurements and quality checklists for ERP entry or attachment. Prepare daily and weekly reports covering pending GRNs, shortages, stock differences, unapproved entries and missing documents.

5. Close pending records and support ERP workflows: Follow up with engineers, stores, procurement and the office ERP team to resolve data gaps. Help define and test GRN fields, attachments,



approval workflows and reports with the ERP team/vendor.

Engineers remain responsible for material-quality acceptance and measurement approval. Final transaction approvals rest with designated authorised personnel.

Preferred candidate profile

- Graduate or diploma holder with 36 years of relevant construction-site ERP, stores, inventory or materials MIS experience.

- Hands-on experience in ERP purchase, GRN, inventory and material-issue modules.

- Solid Excel skills, including lookups, SUMIFS, PivotTables, reconciliation and data cleaning.

- Working knowledge of building materials such as tiles, sanitary items, plumbing materials, electrical items and hardware.

- Ability to check documents, identify duplicate entries and incorrect units, and follow up until records are complete.

- Willingness to work at the Gharghoda project site and stay locally.

Preferred experience

- Civil engineering diploma/degree or previous building-project experience.

- Exposure to ERP rollout, workflow testing, user training and ERP vendor coordination.

- Experience tracking material consumption by contractor, building or floor.

📌 ERP & Material Coordinator (Gharghoda)
🏢 SKA ALLIANCE
📍 Gharghoda