Key Responsibilities

1. Corporate Governance &

- Secretarial Compliance

- Support the implementation of appropriate corporate governance practices across assigned portfolio and platform companies.

- Monitor compliance with the Companies Act, 2013, applicable rules, Secretarial Standards and other relevant laws and regulations, as applicable to each entity.

- Coordinate with the management teams and Company Secretaries of respective entities on statutory, secretarial and governance-related matters.

- Maintain compliance calendars covering recurring statutory filings, event-based obligations and regulatory deadlines.

- Assist in identifying compliance gaps, pending statutory actions and governance-related risks, and follow up with relevant stakeholders for timely resolution.

- Maintain statutory registers, minutes books, corporate records and other prescribed documentation in accordance with applicable requirements.

- Track changes in applicable laws and regulations and coordinate with relevant stakeholders to assess their implications for the assigned entities.

2. Board &

- Shareholder Meeting Management

- Coordinate the end-to-end secretarial process for Board Meetings, Committee Meetings and General Meetings, as applicable.

- Assist in preparing and circulating notices, agendas, agenda notes and supporting papers in coordination with the respective management teams.

- Draft and coordinate the preparation of minutes, resolutions and other meeting-related documentation in accordance with applicable legal requirements and Secretarial Standards.

- Ensure timely circulation of meeting documents and follow up on approvals, decisions and action points arising from meetings.

- Coordinate the execution of resolutions, maintenance of meeting records and completion of related statutory filings.

- Support the scheduling and coordination of meetings with directors, shareholders, key managerial personnel and other relevant stakeholders

3. Statutory Filings &

- Regulatory Compliance

- Coordinate the preparation and filing of statutory forms,



returns and disclosures with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA) and other relevant authorities, as applicable.

- Support compliance relating to the appointment, resignation and changes in the particulars of directors and key managerial personnel.

- Assist in maintaining and updating statutory registers, records of shareholding, declarations and other prescribed corporate documentation.

- Track filing status, acknowledgement receipts and supporting documents to ensure completeness and accuracy of compliance records.

- Assist in responding to regulatory queries, notices and information requests, in consultation with the relevant management teams and legal advisors.

- Maintain a central repository of statutory filings, approvals, certificates and other compliance-related documents for assigned entities.

4. Corporate Actions &

- Entity Management

- Coordinate documentation and statutory approvals relating to incorporation of current entities, amendments to constitutional documents, changes in registered office and other changes in corporate structure.

- Assist in the preparation and processing of shareholder approvals, Board resolutions and related filings for proposed corporate actions.

- Support the maintenance of records relating to shareholding patterns, beneficial ownership and other ownership-related disclosures, wherever applicable.

- Coordinate with Finance, Legal, Tax and external professional advisors to facilitate timely completion of entity-level corporate actions.





- Track the status of pending corporate actions and ensure that post-approval documentation and statutory requirements are completed within prescribed timelines.

5. Transaction Support, Due Diligence &

- Restructuring

- Support secretarial and corporate governance workstreams for investments, acquisitions, divestments, mergers, restructurings and other business transactions involving portfolio and platform companies.

- Assist in collating and reviewing corporate records, statutory filings, constitutional documents, Board and shareholder approvals, and other secretarial documentation required for due diligence.

- Coordinate with internal stakeholders, external legal counsel, transaction advisors and the management teams of relevant businesses to facilitate transaction-related requirements.

- Support the preparation and execution of transaction-related resolutions, approvals, disclosures and statutory filings.

- Maintain records of transaction-related corporate documentation and track outstanding deliverables and post-completion actions.

- Assist in the incorporation, restructuring, conversion or closure of entities, as required by business and transaction needs.

6. Compliance Monitoring, Reporting &

- Stakeholder Coordination

- Maintain compliance trackers and corporate records to monitor statutory obligations, pending filings, deadlines and governance actions across assigned entities.

- Prepare periodic compliance reports for the Group General Counsel and senior stakeholders, highlighting pending matters, compliance gaps and potential risks.

- Coordinate with portfolio and platform company management teams, internal Legal and Finance teams, entity-level Company Secretaries and external advisors to ensure timely closure of compliance requirements and action items.

- Conduct periodic secretarial reviews to assess statutory filings and governance documentation, identify gaps and recommend corrective measures.

- Ensure proper maintenance and confidentiality of corporate records and undertake additional responsibilities as assigned by the Group General Counsel.

📌 Company Secretary - PMT (Mumbai)
🏢 Essar Capital Advisory India Private Limited (ECAIPL)
📍 Mumbai