ROLE: Office Administrator

EXPERIENCE: 2-5 Years

LOCATIOIN: Andheri (W), Mumbai

We are looking for a proactive, organised and responsible Office Administrator to manage the day-to-day functioning of the office and ensure a smooth, efficient and positive workplace experience for the team.

RESPONSIBILITIES:

- Manage the day-to-day operations and administration of the office.
- Ensure the office is clean, organised, well-maintained and adequately stocked.
- Manage office supplies, stationery, pantry requirements and inventory.
- Coordinate with vendors for housekeeping, maintenance, repairs, internet, security and other office services.
- Manage vendor relationships, quotations, negotiations, bills and service renewals.
- Maintain office assets and ensure proper allocation and tracking of equipment.
- Handle courier, deliveries, documentation and other administrative requirements.
- Support employee onboarding and exits with respect to office requirements, assets and access.
- Coordinate office events, celebrations, team activities and meetings.
- Assist with employee travel,



accommodation and transportation arrangements when required.
- Maintain office-related records, invoices, contracts and other documentation.
- Coordinate with the finance and HR teams on administrative expenses, vendor payments and employee requirements.
- Liaise with building management and external service providers for any office-related issues.
- Identify operational gaps and proactively find solutions to improve office efficiency.
- Handle any ad-hoc administrative requirements that support the smooth functioning of the organisation.

JOB REQUIREMENTS:

- 2 - 5 years of experience in office administration, workplace management or a similar role.
- Excellent organisational and coordination skills.
- Positive vendor management and negotiation abilities.
- Proactive, dependable and solution-oriented approach.
- Ability to multitask and manage multiple priorities.
- Comfortable working in a fast-paced and growing organization.

📌 Administrative Executive (Mumbai)
🏢 Alchemy Group
📍 Mumbai