Position: Administration Manager

Department: Administration

Experience: 510 Years

Location: Kolkata

Qualification: Graduate/Postgraduate in any discipline (MBA in HR/Administration preferred).

Job Summary

We are looking for an experienced and proactive Administration Manager to oversee the organization's administrative operations, facility management, infrastructure, vendor coordination and general office administration. The ideal candidate should have strong organizational, communication and leadership skills to ensure smooth and efficient day-to-day operations.

Key Responsibilities

1. Manage overall office administration and ensure smooth day-to-day functioning of office operations.
2. Oversee facility management, housekeeping, security, maintenance and office infrastructure.
3. Manage vendor relationships, negotiate contracts and ensure timely delivery of services.
4. Handle procurement of office supplies, stationery, equipment and other administrative requirements.
5. Monitor administrative budgets, control expenses and ensure cost-effective utilization of resources.
6. Coordinate travel arrangements, hotel bookings, transportation and accommodation for employees and management.
7.



Ensure proper maintenance of office assets, records, agreements and administrative documentation.
8. Supervise and manage the administration team, housekeeping staff, drivers and support personnel.
9. Ensure compliance with statutory requirements, safety standards and company administrative policies.
10. Coordinate office events, meetings, employee engagement activities and other organizational requirements.
11. Handle lease agreements, utility bills, insurance renewals and other facility-related matters.
12. Identify opportunities to improve administrative processes and operational efficiency.

Desired Candidate Profile

- 5–10 years of relevant experience in office administration and facility management.
- Strong vendor management, negotiation and coordination skills.
- Good knowledge of procurement, budgeting and cost control.
- Excellent communication, interpersonal and leadership abilities.
- Proficiency in MS Office and administrative reporting.
- Ability to manage multiple responsibilities and work independently.
- Robust problem-solving and decision-making skills.

📌 Administration Manager (Kolkata)
🏢 Constantia Centre Of Excellence
📍 Kolkata