Job Role : Accounts Payable Specialist

Yrs of Exp : 3+ yrs

Location : Kochi, Kerala

Salary : As per market standards

Roles & Responsibilities :

Process vendor invoices daily within the automated accounts payable platform, including review of captured data, validation of account coding, purchase order and receipt matching, and routing of invoices for approval, in accordance with XMA's written procedures.

Monitor automated workflow queues throughout each business day to confirm that invoices progress on schedule, and identify transactions that are delayed, stalled or awaiting action before payment timing is affected.

Research invoices that fail automated processing, correct routine errors within established procedures, and escalate to XMA's Accounting Operations Analyst any item meeting the escalation criteria defined in XMA's written procedures, including items requiring XMA judgment or approval.

Perform purchase order and receipt matching, and research quantity, price, receipt and approval discrepancies, coordinating resolution through the Accounting Operations Analyst when XMA departments or XMA's suppliers must be involved.

Respond to routine vendor inquiries regarding invoice and payment status, and escalate disputes, aged items and unresolved discrepancies to XMA.

Enter and maintain vendor master data based on approved documentation, and submit all current vendor setups and any change to banking or remittance information to XMA for independent verification and approval. This position does not activate vendor banking or remittance changes.

Prepare the proposed payment batch on the established schedule, including selection of invoices due, verification of payment terms and available discounts, review for duplicate payments, and assembly of supporting documentation, and submit the proposed batch to XMA for review and approval.

Enter approved payment information into the banking platform, including payment transactions and the positive pay file, so that payments are staged for final authorization and release by designated XMA personnel.



This position does not have authority to approve or release funds, and does not perform bank reconciliations.

Reconcile vendor statements and research open items, including unmatched invoices, goods received but not invoiced, and aged payables.

Maintain complete accounts payable records and documentation within the system, ensuring that supporting documents are attached to each transaction and are available to support internal and external audit requests.

Complete month end accounts payable close activities in accordance with XMA's close calendar, including aging analysis, accrual support for goods received but not invoiced, closing of the accounts payable subledger, and preparation of the supporting schedules XMA requires.

Maintain daily communication with the Accounting Operations Analyst, including the status of the exception queue, items awaiting XMA action, and any issue that may affect payment timing or the close schedule.

Follow XMA's written accounts payable procedures and desk instructions, participate in training provided by XMA, and apply changes to procedures, controls and system configuration as they are issued.

Identify recurring errors, bottlenecks and opportunities to improve the accounts payable workflow, and support the testing of system changes, upgrades and automation enhancements.

Handle all XMA information in accordance with applicable confidentiality, data handling and export control requirements, and use approved automation and artificial intelligence tools only where authorized.

All other duties as assigned.

Required Education & Experience

Diploma or bachelor's degree in Accounting, Finance or a related field,



or an equivalent combination of education and directly relevant work experience.

Two or more years of accounts payable or general accounting experience, preferably supporting a manufacturing operation, or a client or affiliate in another country.

Experience processing transactions within an enterprise resource planning system, together with familiarity with automated accounts payable or invoice workflow platforms.

Intermediate Microsoft Excel proficiency, including sorting, filtering, lookups and the reconciliation of transaction level data.

Working proficiency in written and spoken English sufficient to communicate daily with XMA's Finance team in the United States regarding transactions, exceptions and deadlines.

Demonstrated accuracy in high volume transaction processing and the ability to meet recurring daily, weekly and monthly deadlines.

Understanding of segregation of duties, including why preparation of payments is separated from approval and release, and a demonstrated willingness to work within defined authority limits.

PREFERRED QUALIFICATIONS

Experience supporting accounts payable for a United States or European client, affiliate or parent company.

Familiarity with United States accounts payable practices, including three way match, purchase order and non purchase order invoices, payment terms and common payment methods.

Experience with Infor SyteLine or a comparable manufacturing enterprise resource planning system.

Experience with bank payment platforms and the preparation of payment files for approval by another party.

Experience supporting the implementation, testing or upgrade of an accounts payable automation platform.

Experience reconciling vendor statements and researching goods received but not invoiced balances.

Experience preparing or maintaining written standard operating procedures.

Experience working within a shared services or outsourced accounting model supporting another country.

Work Location: In person

📌 Accounts Payable Specialist from ( Manufacturing industry background) (Kochi)
🏢 TITANIC SCREEN PRINTER
📍 Kochi