Purpose

Operate an accurate, compliant and timely procure-to-pay and travel-and-expense accounting process, maintaining complete AP books and supporting reliable payment execution and month-end close.

Key Responsibilities

Daily deliverable

Receive, validate and register vendor bills and employee T&E; claims; check approvals, supporting evidence, policy compliance, supplier details, taxes and grant/project coding; perform invoice matching where applicable; post AP and T&E; entries in the accounting system; maintain vendor/employee ledgers, advances and ageing; prepare payment proposals for authorised review and coordinate with Treasury without independently approving payments; reconcile vendor statements and resolve queries; book AP accruals and outstanding expense liabilities; close AP subledger and reconcile it to GL each month. Support vendor-master testing and process UAT during setup.

Core Skills / Technical Capabilities :

AP invoice processing, employee reimbursement and T&E; policies; debit/credit and AP subledger accounting; vendor reconciliation, advances and accruals; familiarity with GST/TDS checks as applicable; Excel trackers and accounting software; duplicate-invoice prevention, maker-checker controls and audit documentation.

Metrics / KPIs to be Handled:





Invoice and claim processing turnaround; first-pass accuracy; overdue invoice and claim counts; duplicate/error rate; vendor reconciliation completion; AP ageing; on-time AP close; AP-to-GL reconciliation differences; policy exceptions and missing documentation.

Qualifications

Essential

B.Com or equivalent with sound accounting fundamentals and practical understanding of AP entries.

Preferred

Experience with T&E; platforms, accounting software and GST/TDS documentation requirements.

Experience

Typically 1–3 years of hands-on vendor invoice processing, expense claims, AP posting and reconciliations; demonstrable AP month-end support.

Advantageous

NPO/project-based accounting, high-volume AP, supplier onboarding, audit support or participation in finance-system testing.

Personal Qualities & Skills

Specific

Robust attention to invoice details, approvals, tax fields and supporting documents; tactful follow-up with vendors and employees.

General

Service-oriented, organised, ethical, deadline-conscious and able to manage repetitive transactions without compromising controls.

Why TRYST

Opportunity to establish disciplined vendor and employee expense operations supporting responsible use of NPO funds.

📌 Accounts Payable Analyst – Vendor Invoices & T&E (Mumbai)
🏢 TRYST IIT Bombay
📍 Mumbai