Key Responsibilities

1. Administrative & Executive Support

- Manage the Director’s calendar, schedule meetings, and set reminders
- Handle skilled correspondence, emails, and document preparation
- Provide secretarial support while maintaining confidentiality and discretion
- Coordinate day-to-day office activities to ensure smooth operations
- Perform regular data entry and basic bookkeeping

2. Billing & Financial Coordination

- Support vendor onboarding, billing processes, and payment coordination
- Track invoices, purchase orders, and financial documentation
- Maintain accurate records and assist with internal financial trackers
- Coordinate timely client gifting and related logistics

(Note: This role does not involve statutory accounting or taxation. External professionals handle compliance. Basic accounting knowledge is enough. Tally is not needed either.) 3. Travel & Logistics Management

- Plan and coordinate official travel, including flights, hotels, and itineraries
- Organise local transportation and logistics for business trips

4. Office & Asset Management

- Oversee office maintenance, supplies, and routine purchases
- Maintain records of company assets and property-related documentation
- Coordinate with service providers to ensure upkeep and functionality

5. Personnel & Vendor Coordination

- Liaise with vendors, suppliers, and service providers




- Support basic personnel coordination and internal office administration

6. Personal Assistance & Coordination (Limited & As Required)

- Assist the Director with scheduling personal appointments (e.g., doctor visits, school-related coordination)
- Coordinate household repairs, maintenance, or service providers when required
- Handle such tasks with discretion, efficiency, and clear prioritisation

* Skills & Qualifications

- Graduate (any discipline)
- Strong English communication skills (spoken and written)
- 2-3 years of prior experience in executive assistance, administration, or finance preferred
- Strong organisational and multitasking abilities
- Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools
- High level of discretion and ability to handle sensitive information
- Dependable, proactive, and comfortable working independently

Working Hours: 10:00 am – 7:00 pm Work Environment: Small team, direct access to leadership, structured expectations

Important Note

- This role requires trust, discretion, and flexibility. Candidates who are uncomfortable with administrative or personal coordination responsibilities should not apply.

Pay: ₹18,000.00 - ₹30,000.00 per month

Benefits

- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Accounts and Administration Officer (Thane)
🏢 Quest Business Solution
📍 Thane