Role & responsibilities

1. Accounting & Finance

- Maintain daily accounting transactions, including sales, purchases, expenses, and payments.
- Handle GST, TDS, and other applicable statutory compliance requirements.
- Maintain accounts using Tally Prime and MS Excel.
- Prepare invoices, quotations, purchase orders, debit notes, and credit notes.
- Manage accounts payable and receivable.
- Perform bank reconciliations and maintain accurate financial records.
- Prepare monthly MIS reports, expense statements, and outstanding payment reports.
- Coordinate with the Chartered Accountant for GST returns, audits, and taxation.

2. Vendor Management & Coordination

- Communicate regularly with vendors and suppliers regarding purchases, payments, and deliveries.
- Follow up with vendors for quotations, invoices, pending materials, and order status.
- Coordinate vendor payments and maintain vendor outstanding statements.
- Verify vendor invoices, purchase orders, and payment records.
- Resolve billing discrepancies and coordinate with vendors to ensure timely deliveries.
- Maintain professional relationships with vendors and logistics partners.

3. Dispatch, Logistics & E-Way Bills

- Generate and manage GST e-way bills and e-invoices wherever applicable.
- Prepare delivery challans, tax invoices, packing lists, and dispatch documentation.
- Coordinate with courier companies, transporters, and logistics partners for timely dispatch.
- Track shipments and follow up on pending deliveries.
- Maintain dispatch registers, shipment records, tracking details, and proof of delivery (POD).
- Ensure correct GST details, HSN codes,



invoice values, and transporter information in dispatch documents.
- Handle e-way bill updates, cancellations, and extensions as permitted under applicable rules.
- Coordinate with production, packing and dispatch teams to ensure smooth order fulfillment.
- Resolve dispatch-related documentation issues, shipment delays, and transporter queries.
- Ensure compliance with GST and e-way bill requirements for interstate and intrastate movement of goods.

4. Inventory & Purchase Coordination

- Maintain purchase records and stock-related accounting entries.
- Coordinate with production and purchase teams for material requirements.
- Track supplier bills, pending purchase orders, and stock movements.
- Assist with inventory reconciliation and product costing.
- Ensure proper documentation for inward and outward movement of goods.

5. General Administration & Reporting

- Maintain organized accounting, vendor, and dispatch records.
- Prepare daily and weekly reports on payments, outstanding amounts, and dispatches.
- Coordinate with internal departments for billing, procurement, and delivery.
- Support payroll processing and employee reimbursements when required.

Preferred candidate profile

- Solid working knowledge of Tally Prime, MS Excel, GST, and TDS.
- Good understanding of GST invoicing, e-invoicing, HSN codes, and transport documentation.
- Experience communicating with vendors, transporters and courier companies.
- Knowledge of purchase accounting, inventory records, and vendor reconciliation.
- Good communication skills in English and Kannada or Hindi.

📌 accounta (Bengaluru)
🏢 Kalpa Corporate Artz
📍 Bengaluru