Location and attendance: This posting is open to applicants across India, including candidates in metro cities who wish to relocate to Amritsar. The role is office-based in Amritsar, and the successful candidate must come to the office every working day.

Office Administrator & Bookkeeping Executive — Night Shift (Amritsar, On-site)

Quila Contracting Ltd. | Canadian Construction & Real Estate

Location: Silver Estate, Majitha Verka Bypass, Amritsar — full-time, office-based

Shift: 9:00 p.m.–5:00 a.m. IST (night shift, aligned with Canadian business hours)

Salary: ₹40,000 -50,000.00 per month, depending on experience

About the role

Quila Contracting Ltd. is seeking an experienced, organized, and dependable professional to provide bookkeeping, office administration, project coordination, and client-outreach support for our Canadian construction and real estate operations and related businesses.

Key responsibilities

Bookkeeping and accounts support

- Record and categorize invoices, receipts, payments, and expenses.

- Maintain accounts payable and receivable records and follow up on outstanding items.

- Reconcile bank and credit card transactions and flag discrepancies.

- Track expenses by project and prepare basic financial summaries.

- Organize financial documents and coordinate with accountants in Canada and India.

Construction and permit administration

- Prepare and submit permit applications under management's direction.

- Coordinate drawings and supporting documents with architects, engineers, consultants, and municipal offices.

- Track permit applications, inspection requests, deadlines, and outstanding requirements.

- Maintain project records, including quotations, contracts, permits, and current drawing revisions.





- Follow up with suppliers and subcontractors for pricing, invoices, and required documents.

Email, document management, and office administration

- Monitor designated business email accounts, flag urgent matters, and draft routine replies.

- Download and file drawings, bills, invoices, and correspondence in the correct project folders.

- Maintain consistent file names and clearly identify current and superseded drawings.

- Manage calendars, appointments, task lists, and follow-up reminders.

- Handle confidential financial, business, and client information responsibly.

Client outreach and opportunity tracking

- Research prospective clients and referral partners, including architects, interior designers, property managers, developers, and commercial business owners.

- Prepare and send personalized introductory emails using approved templates and contact lists.

- Follow up on enquiries and outreach, arrange introductory calls, and maintain a record of conversations and next steps.

- Prepare company introductions, project portfolios, and proposal packages tailored to prospective clients.

- Maintain a weekly tracker of leads, quotations, follow-ups, and results.

Real estate and related business support

- Maintain client records, property documents, appointment schedules, and transaction checklists under management's direction.

- Track significant dates and coordinate administrative follow-ups.

- Assist with reports, presentations,



and routine correspondence.

- Provide administrative and bookkeeping support for related companies as assigned.

- Coordinate with clients, suppliers, accountants, and other business contacts.

Candidate requirements

- Highly fluent English, written and spoken — this is essential. You will communicate daily with Canadian clients, consultants, and suppliers.

- Previous experience in bookkeeping and office administration.

- Minimum 5 years of experience required in a similar setup.

- MNC experience would be given preference.

- Familiarity with construction terminology and project documentation.

- Proficiency in Microsoft Excel, Word, email, and cloud-based file management.

- Experience with QuickBooks, Tally, or similar accounting software; willingness to learn the company's systems.

- Strong attention to detail, initiative, and ability to manage multiple priorities.

- Willingness and ability to work consistently from the Amritsar office during the stated night shift, with a reliable arrangement for travelling home after the shift ends.

Experience supporting Canadian businesses, construction companies, or real estate professionals will be preferred. Punjabi and Hindi communication skills are an asset.

How to apply

Email your résumé to [email protected].

Subject: Application – Office Administrator & Bookkeeping Executive – Amritsar

Please include:

- Current location and relevant work experience.

- Accounting software you have used.

- Current and expected monthly salary.

- Earliest available joining date.

- Confirmation that you can work from the office from 9 p.m. to 5 a.m. IST.

Pay: From ₹40,000.00 per month

Work Location: In person

📌 Office Administrator & Bookkeeping Executive (Amritsar)
🏢 Quila Contracting
📍 Amritsar