Budget 35 – 40K

Invoice Processing & Validation

- Review and validate supplier invoices for accuracy, completeness, and compliance with company policies.
- Ensure invoices are supported by appropriate documentation, approvals, contracts, and purchase orders.
- Coordinate with vendors and internal stakeholders to resolve invoice discrepancies and payment-related queries.
- Track invoice status and ensure timely processing to avoid payment delays.
- Chase with approvers for timely approval of invoices.

Purchase Order (PO) Management

- Create and manage Purchase Orders (POs) in procurement systems.
- Validate requisitions and required approvals before PO issuance.
- Monitor PO utilization, amendments, closures, and renewals.
- Support stakeholders with PO-related queries and system guidance.

Vendor Onboarding & Compliance

- Manage end-to-end vendor onboarding activities.
- Collect and validate vendor documentation including tax forms, banking details, compliance documents, and agreements.
- Coordinate with Legal, Finance, Tax, and Compliance teams to facilitate vendor setup.
- Maintain vendor master data accuracy and support periodic vendor audits.

Stakeholder Management

- Partner with Finance, Procurement, Legal, Business Teams, and Vendors to resolve operational issues.
- Provide timely updates on procurement requests, invoice status, and onboarding activities.
- Build positive working relationships with internal and external stakeholders.
- Act as a point of contact for procurement operations support.

Email & Case Management

- Manage mailboxes and respond to stakeholder queries within defined SLAs.
- Prioritize requests based on business impact and urgency through service now portal
- Ensure professional, timely, and accurate communication.




- Maintain proper documentation and audit trails for all transactions.

Quality & Process Excellence

- Ensure high accuracy levels and adherence to established processes.
- Identify process improvement opportunities to enhance efficiency and stakeholder experience.
- Support audits, compliance reviews, and reporting requirements.
- Maintain operational metrics and deliver agreed service levels.

Required Skills & Qualifications

- Bachelor's degree in Commerce, Finance, Business Administration, Supply Chain, or related field.
- 2+ years of experience in Procurement Operations, Accounts Payable, Vendor Management, or Finance Operations.
- Experience working with ERP systems such as SAP, Oracle, Ariba, Coupa, or similar S2P platforms.
- Proficiency in Microsoft Excel, Outlook, ServiceNow and other MS Office applications.

Key Competencies

- Strong written and verbal communication skills.
- Excellent stakeholder and vendor management skills.
- High attention to detail and quality-focused mindset.
- Robust analytical and problem-solving abilities.
- Ability to manage multiple priorities and meet deadlines.
- Customer-centric approach with professional behavior.
- Team player with a collaborative attitude.
- Strong ownership, accountability, and integrity.

Behavioral Expectations

- Demonstrates professionalism in all interactions.
- Maintains positive and respectful relationships with colleagues and stakeholders.
- Exhibits a proactive and solution-oriented mindset.
- Handles confidential information with discretion.
- Consistently demonstrates reliability, accountability, and ethical conduct.
- Displays willingness to learn and adapt to changing business requirements.

Person with prior experience minimum 2 year in procurement operations

Experience – 2-4 Years

Duration – 12 Months

Location - Pune

📌 Support Services - Procurement (Pune)
🏢 Mindpool Technologies
📍 Pune