Key Responsibilities
1. Print Media Operations and Campaign Coordination
• Support the execution of print media campaigns based on approved media plans and instructions.
• Enter and update campaign, publication, placement, and schedule details in internal systems.
• Track publication dates, material submission deadlines, campaign milestones, and deliverables.
• Maintain accurate records of assigned campaigns and ensure tasks are completed within the required timelines. 2. Media Orders and Vendor Coordination
• Prepare insertion orders and other media orders based on approved media buys.
• Share orders with publication vendors and track order confirmations.
• Follow up with vendors regarding pending confirmations, publication schedules, specifications, and material requirements.
• Maintain updated vendor contact details, publication information, advertising specifications, rates, and deadlines.
• Coordinate routine requests with assigned publication and media vendor contacts. 3. Data Entry and Record Management
• Enter, upload, update, and verify campaign, placement, vendor, and rate information.
• Maintain accurate records in internal systems, spreadsheets, and supporting tools.
• Identify missing, outdated, or inconsistent information and flag discrepancies for correction.
• Assist with client buy group uploads and provide relevant identification details when required. 4. Creative Material and Publication Coordination
• Coordinate the collection and delivery of print advertising materials in accordance with publication specifications and deadlines.
• Gather material requirements, submission guidelines, and due dates from publication vendors.




• Share approved creative materials and relevant instructions with vendors, as applicable.
• Track material submissions and confirm receipt with the relevant vendors. 5. Proof of Publication and Campaign Reporting
• Request and collect proof of publication, including tearsheets, affidavits, and other supporting documentation.
• Maintain records of publication evidence and track pending submissions.
• Identify missing or non-compliant proof of publication and follow up with the relevant vendors.
• Assist in preparing post-buy reports and campaign delivery reports as directed. 6. Quality Control and Issue Resolution
• Review work for accuracy and completeness before submission or processing.
• Follow established SOPs, checklists, and quality standards.
• Identify discrepancies in media orders, placements, publication details, materials, or invoices.
• Escalate issues promptly to the appropriate Specialist or Manager with relevant details. 7. Learning and Team Support
• Develop working knowledge of print media processes, publication workflows, and media buying operations.
• Participate in training, knowledge-sharing sessions, and job shadowing.
• Support other operational activities and provide backup coverage as required. Required Skills and Qualifications




• 0–3 years of professional experience in media operations, advertising, marketing, or a related field.
• Preference for candidates with print media experience, particularly in print advertising operations, publication coordination, media planning support, or advertising order processing.
• Basic understanding of print publications, insertion orders, publication schedules, advertising specifications, and proof of publication will be an advantage.
• Bachelor's degree preferred, or equivalent relevant experience.
• Basic proficiency in Microsoft Excel, Word, and Outlook.
• Solid attention to detail and accuracy in data entry and record maintenance.
• Good organizational and time management skills.
• Clear and professional written and verbal English communication.
• Ability to manage multiple tasks, follow instructions, and meet deadlines.
• Willingness to learn new systems, tools, and operational processes. Preferred Candidate Profile Candidates with any of the following backgrounds will be given preference:
• Print media advertising operations.
• Newspaper or magazine advertising coordination.
• Media agency operations or media buying support.
• Publication vendor coordination and insertion order processing.
• Print advertisement scheduling, material submission, and proof-of-publication tracking. Candidates with experience in other media channels, such as broadcast TV, radio, out-of home, or digital media, may also be considered if they demonstrate strong operational skills and the ability to learn print media workflows.

📌 Operations Assistant – Print Media (Bengaluru)
🏢 Bandhan Technologies
📍 Bengaluru